Vacancy Name: People and Payroll Administrator
Vacancy No: VN413
Employment Type: Full-Time
Business Name: PayPoint Network Ltd
Location: Welwyn Garden City
Job Details:
* This role is based in our office in Welwyn Garden City with travel to Liverpool approximately 4 times a year.
Key Responsibilities
* Ensure the correct starter and leaver documentation is received and actioned appropriately.
* Ensure the accurate processing of end to end monthly payrolls with the production of payroll journals and reports to specified deadlines.
* Ensure RTI reporting plus all other HMRC compliance is adhered to by their required deadlines.
* Supply monthly payroll reports to each Finance department across the Group.
* Respond to and resolve colleague payroll queries.
* Supply information plus any other ad hoc payroll / employee data report as required.
* Maintain the salary review data in preparation for any potential annual increase award.
* Ensure Pension Auto Enrolment duties are fulfilled in order to maintain compliance with the Pensions Regulator.
* Rotation of payroll processing to ensure all team members are up to date with processes and procedures.
* Support the Payroll Manager with Payroll Administration including file uploads to the payroll system, generating leavers letters, sending files to 3rd party providers and ad hoc support as required.
* Maintain awareness of current statutory payments and legislation.
* Ensure accurate input of all employee data to minimise any financial risk to the business.
* Support the Payroll Manager with the annual gender pay gap report.
General HR Administration
* Provide a people administration service that includes creating offer letters, contracts of employment, references, changes to terms and conditions letters.
* Accurately onboard all Group new starters and update, maintain colleague’s changes onto the HR People portal system and maintain colleague electronic personal files.
* Respond to employment references.
* Respond to and resolve colleague queries via the HR inbox.
* Subject matter expert for HR administration processes.
* Maintain accuracy of all data held within our HR/Payroll systems.
* Help support the business with utilising the HR People Portal.
* Responsible for ensuring the information within the HR SharePoint site is up to date and easy to access.
* Responsible for day to day benefit administration for example Electric Car scheme, private medical and cash plan.
Other Duties
* Submission of personal information and payment uploads to 3rd party providers including company benefits & pension within agreed timescales.
* Monthly top up of EDB cards plus staff savings voucher orders and top up requests as required.
* Maintain compliance of GDPR.
* Raising of HR invoices.
* Supporting the improvement with HR/Payroll administration processes and ways of working.
* Supporting with HR projects when required (e.g administering employee surveys via the glint platform).
Qualifications And Experience Requirements
* You have 2 years’ experience working within a payroll and HR administrative function.
* You have excellent working knowledge of Microsoft Office (intermediate to advanced level of excel).
* Experience with end to end payroll processing.
* You have knowledge of tax and NI codes and statutory payments.
* You are hands on, with a self-starter mind-set.
* You have a proven track record of highly-professional client service in a dynamic environment with the ability to work to tight deadlines.
* You have experience of Auto Enrolment and year-end process.
* You have payroll systems experience.
* You have a relevant Payroll or HR qualification or willing to work towards.
Person Specification
* An excellent administrator with a brilliant eye for detail.
* Excellent communication skills, both written and verbal, combined with an ability to build good working relationships.
* Excellent customer service skills.
* A flexible approach to work.
* The initiative and ability to act independently as appropriate within broad guidelines.
* An enquiring mind with a desire to constantly improve processes.
* Well organised with a strong delivery focus.
* Highly confidential.
* Able to travel to Liverpool on a quarterly basis.
Description: To take responsibility for all People & Payroll administration, providing an efficient, accurate and effective service. To deliver great customer service and contribute in providing a positive employee experience.
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