JOB PURPOSE Monitor Housekeeping activities in IBCKP and selected GHBs members residences to ensure cleanliness as per standard and monitor Courier desk (Mail room) activities to ensure timely delivery of documents with optimal cost.. Ensuring the smooth functioning of F&B activities of at Hyderabad offices and BHB Members. ORGANISATION CHART Key Accountabilities Facility Management at GHB offices at GMR Aero towers End to end facility Management Proactive monitoring for any issue SPOC for all BCMO, GCMO. Taking care of all requirements of GHB pertaining to FMS Prepare a detail menu for various events/meetings to be held at 4th & 5th Floor of Aero Towers, Novotel, Guest houses & Hyatt. End to end Maintenance of Guest houses (Road no 12, Road no 72 & 75 and service apartment at Hyatt. Payment process for all the vendors on time & tracking expenses as per AOP Vs Actual Others New initiatives in FMS dep’t Identify & create Kaizen, BLIP, CIP Idea factory evaluation SOPs – Documentation Compliance Management – Regular Audit of SOPs Implementation of Quality tools Nodal office for ISO in FMS dep’t Internal & external stakeholder Management Team lead for Hospitality Division Responsible for Cafeteria Management Regular Audit of cafeteria and random checks ii. Introduction of new vendors iii. Managing the infrastructure & maintenance of cafeteria iv. Regular meeting of Food committee for the updates Event Management Planning & Execution of the internal & external events vi. Planning & Execution of GHB meetings vii. All Outdoor caterings arrangement F&B services viii. Pantry Services ix. Breakfast, Lunch & HI tea arrangements for meetings & celebration Meeting room management Employee welfare activity xi. Employee engagement activities xii. Festival celebration Monitoring the support staff like GHB drivers, Office boys, cooks and others. EXTERNAL INTERACTIONS Regular interaction with the existing vendors for service related issues. Interaction with national level heads of companies for providing services Pan India level. INTERNAL INTERACTIONS Interact with all employees on a regular basis to understand their needs and, and respond on all issues mentioned. Interact with procurement department for contracting purposes. Interact with security (RAXA) team to ensure coordination and synergy for any security issue. Interact with Corporate FMS to ensure seamless functioning of FMS function FINANCIAL DIMENSIONS Budget related to communication, space management and repair and maintenance. Managing expense of in-house events. Part of team preparing department AOP. Responsible to maintain the expenses within the given budget and take initiatives to reduce cost in all the functional areas. Managing petty cash for requirements for events and other day to day maintenance requirement. Other Dimensions Responsible for FMS team on the roles as well as on o/s rolls in Bangalore. Interaction and Managing Vendors. Regular interaction with Regional heads of the vendor base. Education Qualifications Graduation / Diploma Relevant Experience 15 years of experience with at least 5 years of experience in large set ups with varied locations. PC literate with Outlook, Excel and Word skills. COMPETENCIES Personal Effectiveness Social Awareness Entrepreneurship Problem Solving & Analytical Thinking Planning & Decision Making Capability Building Strategic Orientation Stakeholder Focus Networking Execution & Results Teamwork & Interpersonal influence