To provide an efficient and confidential administrative support service to the Division. Responsible for taking and transcribing notes at various meetings as required by the Division. Undertake daily financial monitoring of the Capital Programme. Raising orders and order amendments for Capital Schemes as requested by the Head of Capital Projects and Capital Team. Process invoices in readiness for authorisation by the Head of Capital Projects and Capital Project Estates Officers, liaising with Estates Staff/Contractors and Consultants regarding variances and annotating invoices regarding the reclaim of VAT on Capital Schemes as per the requisition submitted by the Estates Officer. Prepare Tender and Quotation documentation for Capital Schemes for distribution to Contractors/Consultants. Record distributed/received information following tender/quotation closing date, all in accordance with the Trusts Standing Financial Instructions. Ensure all relevant invoices/documents are processed for Year End Close Down including incremental payments. To co-ordinate the Estates & Facilities Performance Management Dashboard information for monthly Quality & Performance Meetings. Responsible for the monitoring of appraisals undertaken within the Division to ensure that targets are maintained, and Estates & Facilities Dashboard updated on a monthly basis. To monitor annual leave for the Division, leading on annual leave calculations and enquiries for the Division. Training of staff regarding annual leave calculations. Liaise with HR regarding start dates/length of NHS Service as required. Production of annual leave reports for section managers as requested. To undertake direct inputting of Estates & Facilities staff information from monthly time sheets onto the E-Rostering system for the purpose of salaries as required. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.