This role sits directly under the site SMT and helps the team to deliver a modern, safe environment for our employees, vendors & customers.
Scope of Role:
The Facilities Assistant will support all aspects of Health, Safety and Facilities management, ensuring accurate and detailed documentation is kept as required and compliance is achieved, as well as ensuring the facilities smooth operation of the day-to-day function.
Key objectives and deliverables this role is accountable for:
* Ensure that members of staff receive the appropriate HSE training in order to meet our statutory obligations and business requirements, taking corrective action when necessary and maintaining a Health and Safety training matrix for the location by using the OLAS and Target 100 Systems.
* Liaise with the Groups HSE and Facilities Managers to ensure that all HSE and Facilities obligations are met and that high standards and best practice are achieved in this area
* Ensure that appropriate H&S and Environmental risk assessments are carried out ensuring records are maintained and corrective action is identified and undertaken within the required timeframe
* Produce, implement and deliver action plans relating to ISO BS 18001, ISO 14001 and ISO 45001 Standards
* Work with the management team at the site to administer the site daily maintenance list to ensure all work required is captured and outstanding tasks are completed in line with our HSE /Facilities guidelines
* Liaise with both internal and external suppliers and contractors to ensure timely completion of both planned and unplanned maintenance whilst adhering to all appropriate policies
* Monitoring of suppliers work, to ensure that they are within agreed SLAs and supporting the Group Procurement team in providing information for renegotiation of local commercial agreements and SLAs
* Administer the HSE /Facilities management database to ensure accurate records are maintained and all tasks are completed in a timely manner to ensure a best practice approach
* To be responsible for all facilities requests such as obtaining quotes for repairs/maintenance as well as ordering consumables and ensuring that budgets are managed in line with targets.
* To assist the Management team with any necessary preparation for forthcoming audits be it Health & Safety, Envi
* To assist with completion of the paperwork associated with customer arbitration and ensure it is completed accurately and timely.
* To support physically with general maintenance around the auction site, including litter picking, painting & decorating
* To support/operate any ad hoc processes that are required to support the auction process and general duties
Skills, Knowledge and Experience:
* Excellent communication skills both verbal and written
* Organised with the ability to work to tight deadlines and under pressure
* Flexible and able to adapt to change quickly
* Able follow instructions and work using your own initiative
* PC literate, with good keyboard skills.
* Experience of MS Office programmes Word, Excel, Outlook etc.
* Good knowledge of all Manheim systems, ability to learn bespoke IT systems including T100 Health & Safety Systems.
STRICTLY NO AGENCIES PLEASE
We work with a carefully selected set of recruitment agencies and we're not looking to add to our PSL.
We do not accept unsolicited agency CV's sent to the recruitment team or directly to the hiring manager. We will not be responsible for any fees related to unsolicited CV's.
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