ADMIN ASSISTANT
Primary Responsibilities
* Providing general administrative support to all charity departments.
* Assist with procurement of office supplies and charity merchandise including liaising with key suppliers to obtain quotes and assisting with stock control.
* Taking ownership of postage and courier services for the charity.
* Assisting fundraising team with creation of posters and promotional materials.
* First point of contact for printer consumables and providing billing information.
* Assist with scanning of confidential paper documents and saving to SharePoint.
* Liaising with staff and IT Third Party to resolve IT issues.
* Completion of such other roles and/or tasks as may be reasonably asked for by a senior official within the charity.
Personal Specification
Knowledge and Experience – desirable
* Working knowledge of Office365 and its related software programmes, although full training will be provided.
* A willingness to undertake training on GDPR requirements and commitment to data protection, safeguarding and confidentiality issues.
* Experience in the use of Canva (desirable).
Skills and Abilities
* Good IT skills.
* Ability to manage multiple priorities.
* Excellent interpersonal, written, and verbal communication skills, including the ability to work with a wide range of external and internal stakeholders.
* Handling highly confidential information in an honest and trustworthy way.
* Highly motivated with a positive attitude.
* A willingness to learn new software, processes and office skills.
* Ability to work on own initiative, as well as part of a team.
Competencies
* Strong organisational skills
* Good interpersonal skills
* Multi-tasker
* Customer service focus
* Effective communicator, on phone, in writing and in person
Job Types: Full-time, Permanent
Pay: £12,000.00-£18,000.00 per year
Benefits:
* Company pension
* Cycle to work scheme
* Free parking
* Life insurance
* On-site parking
Schedule:
* Monday to Friday
Ability to commute/relocate:
* Aberdeen: reliably commute or plan to relocate before starting work (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person
Application Deadline: 11/10/2024
Reference ID: AdminAssist24
Expected Start Date: 11/11/2024
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