Employer Mersey and West Lancashire Teaching Hospitals NHS Trust
Employer type NHS
Site Whiston Hospital
Town Prescot
Salary £26,530 - £29,114 per annum
Salary period Yearly
Closing 13/04/2025 23:59
Interview date 17/04/2025
Personal Medical Secretary
NHS AfC: Band 4
The Clinical Support Services Group at Whiston Hospital is looking to appoint a Personal Medical Secretary to provide a comprehensive service with the minimum of supervision within the Respiratory Department.
The successful applicant will be able to organise their own workload and co-ordinate workload activities with other Personal Medical Secretaries in the team. The successful candidates will be of a pleasant disposition, have excellent interpersonal skills and a friendly telephone manner.
Applicants will be proficient in the use of audio-typing and word-processing packages and qualified to at least RSA Level 3/OCR typing/word-processing or equivalent. Knowledge of medical terminology is essential. Possession of the AMSPAR certificate is desirable. Experience of using Microsoft Office software and the Medway system is an advantage but training will be provided if necessary.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.
Hours of work:
37.5 hrs, Monday to Friday, 9:00am – 5:00pm
Main duties of the job
To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.
* Keep diary up to date, arrange appointments, and arrange travel and accommodation.
* Operate an effective bring forward system and filing system.
* Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
* Type discharge summaries as appropriate.
* Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
* To manage and maintain 18 week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged.
Person specification
Qualifications
* GCSE Standard or equivalent
* Secretarial Diploma
Knowledge & Experience
* Minute Taking
* Microsoft Office Experience
* Ability to work as part of a team
* Previous Medical Secretary Experience
* Medical Audio Typing
* Significant experience in a similar role or equivalent knowledge
* Knowledge of Medical Terminology
Skills
* Excellent organisational skills
* Excellent Word Processing and Keyboard skills
* Ability to organise workload effectively and prioritise
* Use of all Microsoft Office software, Word, Excel, Access, Powerpoint
* Ability to use initiative to solve problems
* Highly developed interpersonal skills
* Ability to use own initiative and work independently
* Ability to maintain control of stressful situations
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce.
If you wish to apply under the Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager.
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
Flexible Working
We actively support flexible working patterns throughout MWL. All employees have the right to request flexible working from day one of employment.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action.
You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate.
The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE.
Good luck with your application. We hope to welcome you to Team MWL very soon.
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