Job summary A vacancy has arisen in our Academic Directorate of Cardiology & Cardiothoracic Surgery to support the Research Coordinator. The role involves providing administrative support to the cardiology research team and data coordination of cardiology research studies. It is expected that the role will be hybrid, with a mixture of on-site and home-based working. About Us Improving the prevention and treatment of coronary heart disease and reducing mortality is essential and requires considerable research activity. Researchers in Sheffield are well placed to contribute to this important area, resulting in a comprehensive portfolio of research projects. Who we looking for The Directorate is looking for an enthusiastic and highly motivated Individual to provide a high-quality administrative support service to the Directorate. The applicant must have excellent organisational and communication skills as the role involves liaising with other departments and hospitals as well as nursing, medical and managerial staff and some remote contact with patients. Candidates will need to display accurate keyboard skills and have had experience of managing a diverse workload. Additionally, a commitment to personal training and development, strong IT skills, a flexible approach to working, administrative experience and awareness of research processes and governance are required. Main duties of the job The role of Research Administrator & Data Coordinator provides comprehensive administrative support in the following areas: Research study set up Collection of Accrual data Database maintenance Data collection and coordination of studies Good Clinical Practice training Investigator site files Meeting facilitation Coordinating the Patient Panel activities About us You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. This vacancy is advertised on a fixed term contract basis for a period of a maximum of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions. Please also note any secondment must first be agreed with your current line manager. Date posted 09 April 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pa/pro rata for part time staff Contract Fixed term Duration 12 months Working pattern Full-time, Flexible working, Home or remote working Reference number 190-0053-DIR Job locations Northern General Hospital Herries Road Sheffield S5 7AU Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person Specification Qualifications Essential 5 GCSEs (including English and Maths) at Grade C or above Qualification to level 3 gained through either Secretarial (OCRIII) or Administrative (NVQ3) routes Or Equivalent knowledge gained through short courses, on the job training and experience of non-routine administration and establishing administrative procedure. A high level of knowledge of IT systems, database / web based packages is essential but may be demonstrated through either qualification or demonstrable experience of system use. Desirable A level(s) in biology or biological sciences ECDL (European Computer Driving Licence) Other Factors (e.g. car driver/owner) Desirable Ability to travel, if required Experience Essential Proven, relevant experience as an administrator working within busy office environments, developing and improving systems, providing secretarial support to a team, dealing with people at all levels and contributing positively Experience of managing a diverse workload. Experience of contributing towards the development, implementation and quality assurance of systems. Desirable Experience of working within a research, NHS, university or other public sector environment. Understanding of health services research and the legislative and regulatory arena. Knowledge of research legislation including research governance, ICH GCP and Medicines for Human Use Regulations, research ethics. Special Skills/Aptitudes Essential Excellent time-management skills and be capable of balancing routine tasks with more complex demands as they arise. Excellent organisational skills and the ability to work accurately, particularly when dealing with conflicting deadlines. Be able to monitor and plan in advance own workload and prioritise according to the needs of the service. Proven team-player with the ability to work independently without direct supervision. Be methodical and pay meticulous attention to detail. Possess good literacy and numeracy skills and the ability to understand, record, communicate and analyse verbal and written information to a high standard. Possess excellent interpersonal skills and confidence in dealing professionally with internal and external queries, referring on as appropriate. Understand the sensitivity surrounding confidential issues. Possess strong IT skills that must include Microsoft Word, Excel, PowerPoint and Access. Person Specification Qualifications Essential 5 GCSEs (including English and Maths) at Grade C or above Qualification to level 3 gained through either Secretarial (OCRIII) or Administrative (NVQ3) routes Or Equivalent knowledge gained through short courses, on the job training and experience of non-routine administration and establishing administrative procedure. A high level of knowledge of IT systems, database / web based packages is essential but may be demonstrated through either qualification or demonstrable experience of system use. Desirable A level(s) in biology or biological sciences ECDL (European Computer Driving Licence) Other Factors (e.g. car driver/owner) Desirable Ability to travel, if required Experience Essential Proven, relevant experience as an administrator working within busy office environments, developing and improving systems, providing secretarial support to a team, dealing with people at all levels and contributing positively Experience of managing a diverse workload. Experience of contributing towards the development, implementation and quality assurance of systems. Desirable Experience of working within a research, NHS, university or other public sector environment. Understanding of health services research and the legislative and regulatory arena. Knowledge of research legislation including research governance, ICH GCP and Medicines for Human Use Regulations, research ethics. Special Skills/Aptitudes Essential Excellent time-management skills and be capable of balancing routine tasks with more complex demands as they arise. Excellent organisational skills and the ability to work accurately, particularly when dealing with conflicting deadlines. Be able to monitor and plan in advance own workload and prioritise according to the needs of the service. Proven team-player with the ability to work independently without direct supervision. Be methodical and pay meticulous attention to detail. Possess good literacy and numeracy skills and the ability to understand, record, communicate and analyse verbal and written information to a high standard. Possess excellent interpersonal skills and confidence in dealing professionally with internal and external queries, referring on as appropriate. Understand the sensitivity surrounding confidential issues. Possess strong IT skills that must include Microsoft Word, Excel, PowerPoint and Access. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address Northern General Hospital Herries Road Sheffield S5 7AU Employer's website https://www.sth.nhs.uk (Opens in a new tab)