We are looking for a personable and organised person who takes a thorough approach to their work and is an effective communicator. This role supports both the Finance and People function, and involves both routine and ad-hoc responsibilities. Sunhouse Fundamentals Lead and interact with colleagues in a positive, professional and motivating manner. Interacts with suppliers positively and professionally to build Sunhouse’s reputation. Supporting our B-Corp status by continually challenging ourselves and our clients to think, act and do business as responsibly and sustainably as possible. Job responsibilities Bookkeeping End to end processing of all accounts payable- raising bills in our accounting system through to supplier payment End to end processing of accounts receivable- logging Purchase orders, raising sales invoices in our accounting system and client portals through to debtor management. Responsibility for ensuring receipts for company expense card payments are submitted correctly and on time and recorded in our accounting system Maintain prepayment spreadsheet and making required journals Maintain fixed asset register and run journal on a monthly basis Regular bank reconciliations Process sales invoices to clients and upload to appropriate client portal (ie. Tradeshift/Tungsten) Ensure Vat recognition is correct on all transactions and submit the quarterly vat return Support Head of Finance with the month end closure procedures Assist the Head of Finance in creating financial reports as and when required Assist with year end reporting and review files. Business Partnering Suggesting improvements in accuracy, efficiency and reducing costs Support the client services team in accurate and effective use of our project management software Report to client services on any discrepancies from POs to Cost Estimates and advise on corrective course of action Answer questions and provide assistance to stakeholders, clients and suppliers as needed Ensure staff timesheets are posted on time, correctly and make adjustments if necessary. Payroll & People Supporting the Head of Finance: Delivering the monthly payroll process, including entering employee data into a payroll system, processing wages, overtime, and deductions, sending out payslips, and setting up monthly salary payments to employees Coordinating employee benefits administration, including renewing medical insurance, processing pension submissions, raising Heka contracts etc Supporting the Head of People: Coordination the employee onboarding process, including raising contacts, sending and filing of relevant paperwork, and setting and tracking progress of onboarding schedules Maintaining employee records on People system and Google Drive, ensuring legislative compliance Provision of first line responses to internal and external queries into the People function, including assessing needs and timely redirection where appropriate Booking internal and external training courses Coordination of the off-boarding process for leavers Provision of administrative support or project-based tasks relevant to the role as required. Skills & Attributes Demonstrable experience in a similar role Attention to detail and accuracy Organisation and prioritisation skills Ability to take ownership of tasks and meet agreed deadlines Honesty and integrity High level of confidentiality and discretion Helpful and proactive Excellent communication and interpersonal skills Dealing professionally with stakeholders Sound judgement and inquisitiveness Thrives working both independently and as part of a team Solutions-focused Proficiency in Excel.