Our client has a permanent, part-time vacancy for an Archivist, working 20 hours per week, 10am till 2pm, Monday to Friday.
Responsibilities:
Ensuring all files sent for closure have undergone the relevant compliance checks and closing protocols by the fee earner.
Updating relevant databases and client management systems to show the matter closed/reopened and where the files have been stored.
Liaising with storage partners regarding the collection or delivery of files.
Management and recording of all file retrievals, liaising with the relevant storage partner.
Reopening of files when instructed by a fee earner and the monitoring of the status of the file until reclosed and returned to storage, destroyed or subsumed into a further matter.
Liaising with the Accounts Department in respect of any monies still showing on the ledger or when files are reopened due to monies needing to be posted.
Management of the Deed Database.
Liaison with clients requesting the release of Wills and/or Deeds ensuring a clear paper trail to register the release.
Collaborate on file destruction requirements, in accordance with the Firms procedures.
Maintain a good understanding of all processes and procedures within the Firm and keep up to date with any changes.
Ensure that confidentiality is upheld in all internal and external matters and maintain an awareness of the need for data protection.
Requirements:
Experience in archiving in a law firm would be benef...