Office Administrator
Caerphilly (Fully office based)
Salary - £26k - £30k per annum
Hours – Monday to Friday 9am – 5pm (37.5 hours per week)
Permanent
Onsite parking
INDMH
Our client is looking for an experienced Office Administrator to join their small but busy team in Caerphilly.
Essential
•3 – 5 years Office Administration experience
•Excellent IT skills (especially with Excel and Word)
•Highly organised
•Excellent attention to detail
•Happy to work independently as well as within a team
Desirable but not essential
•Management experience
•Asbestos knowledge
•Commissioning surveys, analysts and removal contractors to support work programs
•Devising and maintaining office systems, including data management and filing
•Liaising with clients, sub-contractors and other staff
•Producing work progress reports, documents, briefing papers, reports and presentations
•Diary management
•Dealing with incoming email, post and calls, often corresponding on behalf of the manager
•Screening phone calls, enquiries and requests, and handling them when appropriate
•Organising and attending meetings when required
•Taking dictation and minutes
•Information tracking, accounts and budgets
•Co-ordinate survey and removal programs to meet contract requirements
•Commissioning surveys, analysts and removal contractors to support work programs
•Maintaining positive relationships with the staff and managers
•Getting involved with quality control and reporting
•Maintain internal procedures to ensure that adequate control measures are in place in order to maintain a safe environment for both residents and staff
•Ensure asbestos surveys are uploaded promptly and correctly to clients data management system to enable operational teams access to accurate data
•Produce operational and commercial progress reports to Asbestos Manager as required
•Ensure actions and decisions are compatible with client values, aims and objectives and in line with Policy and procedures.
•Attend progress reviews/team meetings and work collaboratively with all H&S peers.
•Buying; collating quotes from suppliers and negotiating prices on basic items
•Carrying out simple cost analyses
•Check credit limits and payment terms with supply chain
•Raising purchase orders
•Using excel spread sheets to analyse data
•Buying equipment and ordering supplies
•To work closely with Accounts department to ensure accurate coding of costs
•Organise and maintain an efficient filling system, electronic and paper.
If this Office Administrator position is of interest, please send your CV to us today.