Main area Administration Grade NHS AfC: Band 3 Contract Permanent Hours 37.5 hours per week (Full time- Monday- Friday) Job ref 357-PR-1138-24-A
Employer United Lincolnshire Teaching Hospitals NHS Trust Employer type NHS Site Boston Pilgrim Hospital Town Boston Salary £24,071 - £25,674 per annum Salary period Yearly Closing 16/01/2025 23:59
Deputy Service Co-ordinator IPC
NHS AfC: Band 3
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our values guide everything we do. They are:
* Patient-centred –Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
* Safety –Following ULTH and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
* Excellence –Striving to be the best that we can be. Innovating and learning from others.
* Compassion –Caring for patients and their loved ones in ways we would want for our friends and family.
* Respect –Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.
If you believe in them too, then you are ready to join the ULTH team.
We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
So,what is in it for you?
* Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it.
Types of flexibility could include:
* Part-time - less than 37.5 hours per week.
* Off-site/remote working - working from home or other sites for part or all the week.
* Compressed hours – usually full-time hours but over fewer days or shifts.
* Staggered hours – having different start and finish times.
* Set shift patterns – to allow for predictability
* NHS Pension:A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
* Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change).
* Bank working:The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.
In addition, there ismore.
* Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
* Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
* Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
* Financial support and benefits i ncluding Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee.
* Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.
Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone.
Job overview
THIS POST WILL NOT COMMENCE UNTIL MAY 2025
To provide comprehensive administrative and secretarial support to the Infection Prevention and Control Team.
To provide support for work pertaining to Infection Prevention and Control/healthcare associated infection, e.g. surveillance, audit and education.
Develop effective and constructive relationships within the Trust, and with colleagues in other Trusts, the wider health community and where applicable external bodies to ensure clear and consistent communication and information sharing.
To work as a member of the wider Infection Prevention and Control team to ensure a consistent and positive approach to the achievement of objectives.
Whilst the post holder will be based predominantly on one site there is an expectation that they will travel and work across sites as required by the needs of the service.
Main duties of the job
Provide a comprehensive and confidential administrative and secretarial support service to the Infection Prevention and Control Team.
Participate in the organisation of meetings, seminars, workshops, away days, conferences etc. to support the Infection Prevention and Control Team. To include the administration, preparation and circulation of agendas, minutes and supporting documentation.
Detailed job description and main responsibilities
1. Key Responsibilities
1.1 Provide a comprehensive and confidential administrative and secretarial support service to the Infection Prevention and Control Team.
1.2 Participate in the organisation of meetings, seminars, workshops, away days, conferences etc. to support the Infection Prevention and Control Team.
1.3 Attend meetings to record notes, minutes and action required which may be at any of the Trust’s sites.
1.4 Work flexibly and responsibly, as an individual and as part of the Infection Prevention and Control Team to ensure the efficiency of administration and secretarial support.
1.5 Produce correspondence and other documents in an accurately presented format; from audio, manuscript, shorthand or e-mail, utilising the IT systems.
1.6 Access the Trust systems when required to obtain necessary information and ensure correct process for transit/handling of patient records and handling of sensitive/confidential information.
1.7 Ensure that an efficient and effective brought forward system is available for the Infection Prevention and Control Team.
1.8 Contribute to the management of Infection Prevention and Control Team filing systems, both paper and electronic.
1.9 Provide first line of advice for infection prevention and control related matters escalating to team members as necessary.
1.10 Participate in projects under the direction of the Infection Prevention and Control Team.
2. Planning and Organisation
2.1 Plan, arrange and diarise appointments and update electronic diaries for members of the Infection Prevention and Control Team.
2.2 Manage and prioritise own workload in a methodical and proactive way with the ability to respond to competing priorities.
3. Communication and Relationship
3.1 Liaise with external agencies on behalf of the Infection Prevention and Control Team.
3.2 Act as first point of contact / meet and greet patients and/or relatives and visitors from external agencies when meeting with the Infection Prevention and Control Team.
3.3 Attend formal meetings both internally and externally to take minutes.
3.4 Manage face to face and telephone conversations with people of all disciplines both internal and external to the Trust.
3.5 Deal with confidential information which can be of a sensitive nature.
3.6 Communicate with a wide range of staff including senior managers and Executive Team.
4. Analytical and Judgement
4.1 Ability to extract, manipulate and interpret information and present in required format.
4.2 Compile reports and presentations in conjunction with the Infection Prevention and Control Team for internal and external purposes.
Person specification
Qualifications
* GCSE English and Maths Grade C or above (or equivalent qualification)
* Familiar with a variety of software packages including Microsoft word, Powerpoint, Excel spreadsheets, NHS systems
* RSA III word processing qualification (or equivalent)
* Good standard of English, to be able to spell and produce work with accurate grammar
* Secretarial qualification (or equivalent) or able to demonstrate significant secretarial experience
* Preparing agendas, attending meetings and taking and recording minutes
* Working in an Infection Prevention and Control Team
Evidence of particular Knowledge, skills and aptitudes
* Computer literate to high standard – experience of using a number of software packages including Excel Microsoft, PowerPoint.
* Ability to utilise IT systems to support data analysis
* Ability to prioritise work effectively in order to meet deadlines
* Ability to work on own initiative
* Good communication skills (in writing and on the telephone)
* A full range of proven secretarial skills
* Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Specific Requirements
* Adaptable to change and the needs of the service
* Ability to maintain confidentiality
* Ability to work within a team environment
* Willingness to attend meetings to record minutes at any of the Trust’s sites.
As a responsible employer ULTH would encourage staff wishing to join the Trust to take up the COVID vaccination as this continues to remain the best line of defence against COVID19
Please note that we do not accept CVs.
Due to the high volume of applications we receive, ULTH reserves the right to close this advert prior to the closing date.
No DBS fees to pay: Successful candidates will have DBS applications applied for & paid by ULTH where applicable.
We welcome applications from the UK Armed Forces Community.
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