Job summary To provide comprehensive high quality administrative support to the Undergraduate Medicine Placements team, the Learning Workforce and Learning Quality work streams, as well as the director of Medical Education and the Learning and Development Business manager. This role will also include occasional reception cover for the Education centre as needed. Main duties of the job This is a short summary of duties of the role - for a more extensive list please see the full job description General administration duties including but not limited to photocopying, scanning, book meetings & seminar rooms, set-up AV equipment, send out all relevant information to students, course participants and clinical teachers. Proficiently use the Trusts computer systems for example order processing and recruitment, effectively tracking progress to ensure timely completion. Keep up to date with Trust policies and procedures and any external legislation or guidance that directly impacts the role for example public health information, education quality standards, and health and safety regulations. To offer a comprehensive reception service to users of the Education Centre, portraying a professional and friendly front of house service when providing cover support. Answering queries face to face, over the telephone and by email in a prompt and efficient manner. To assist the Learning & Development Business Manager to ensure the Education Centre provides a safe and efficient place to deliver and receive teaching. About us Please see the Full job description and the Chesterfield Royal website for more information about working for our Organisation. Date posted 29 January 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year pa pro rata Contract Permanent Working pattern Part-time Reference number 166-CS&G-6857849 Job locations Education Centre, Chesterfield Royal Hospital Chesterfield Royal Hospital Chesterfield S44 5BL Job description Job responsibilities This is a 30 hour Band 2 Administrative assistant /Reception cover role. Please see detailed job description and person Spec for further information Job description Job responsibilities This is a 30 hour Band 2 Administrative assistant /Reception cover role. Please see detailed job description and person Spec for further information Person Specification Qualifications and Training Essential oGCSE English language and Maths (or equivalent) oEvidence of training or skills with 'universal' IT tools such as Microsoft Word, spreadsheets and / or databases, email software etc. Desirable oAny other qualification certifying competence in business administration or business management for example NVQ Level 3 in Business Administration. oAny other qualification certifying competence in role-relevant skills such as team working, challenging communication etc. Experience Essential oAdministrative work for any organisation that includes collaboration with partners and supporting a manager or leader. Desirable oPrevious work within the NHS (any NHS organisation). oWorking as part of a multidisciplinary team including clinicians. oExperience of using a room booking system. oExperience in using audio-visual equipment. oExperience of utilising a range of digital technologies. Skills and Knowledge Essential oCommunication skills, for example dealing with conflict situations, or with learners or patients in distress. oAble to work on own initiative and unsupervised. Personal attributes Essential oFlexible approach to work and hours. oTeam worker. oAbility to work collaboratively across boundaries to achieve common goals. oAwareness of confidentiality oSmart appearance. Pleasant, courteous and confident manner. Demonstrates our Proud to CARE Values Essential Compassion, Ambition, Respect, Encouragement - Person Specification Qualifications and Training Essential oGCSE English language and Maths (or equivalent) oEvidence of training or skills with 'universal' IT tools such as Microsoft Word, spreadsheets and / or databases, email software etc. Desirable oAny other qualification certifying competence in business administration or business management for example NVQ Level 3 in Business Administration. oAny other qualification certifying competence in role-relevant skills such as team working, challenging communication etc. Experience Essential oAdministrative work for any organisation that includes collaboration with partners and supporting a manager or leader. Desirable oPrevious work within the NHS (any NHS organisation). oWorking as part of a multidisciplinary team including clinicians. oExperience of using a room booking system. oExperience in using audio-visual equipment. oExperience of utilising a range of digital technologies. Skills and Knowledge Essential oCommunication skills, for example dealing with conflict situations, or with learners or patients in distress. oAble to work on own initiative and unsupervised. Personal attributes Essential oFlexible approach to work and hours. oTeam worker. oAbility to work collaboratively across boundaries to achieve common goals. oAwareness of confidentiality oSmart appearance. Pleasant, courteous and confident manner. Demonstrates our Proud to CARE Values Essential Compassion, Ambition, Respect, Encouragement - Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Chesterfield Royal Hospital NHS Foundation Trust Address Education Centre, Chesterfield Royal Hospital Chesterfield Royal Hospital Chesterfield S44 5BL Employer's website https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)