The position of Senior Clinical Coding Administrator demands a proactive individual who excels at engaging with colleagues across all levels of the Trust. This role involves supporting a large team of Clinical Coders by ensuring they have a consistent and organised workflow of activities to code each day.
Candidates should possess proven experience in clerical roles, ideally within the NHS, and demonstrate a track record of working effectively under pressure to meet tight deadlines. Strong computer skills, including proficiency in Microsoft Office and email, are essential.
The ability to prioritise tasks, manage workloads efficiently, and inspire motivation within the administrative team is critical for success in this role.
Main duties of the job
The Senior Clinical Coding Administrator will be responsible for managing their own workload and overseeing the work of two additional administrators. A key aspect of this role is ensuring that coding backlogs are minimized by providing Clinical Coders with daily lists of outstanding activities to code.
This is a highly critical role, as Clinical Coding data is integral to Trust operations, influencing financial flows, Hospital Standardized Mortality Ratios (HSMR), and benchmarking metrics. The Senior Administrator will monitor all daily uncoded activities and take prompt action to locate any missing data, ensuring the coding process is not disrupted.
Collaboration with the Assistant Clinical Coding Manager is essential, as the Senior Administrator will provide regular updates on any unresolved data issues and their underlying causes.
Job responsibilities
Main Duties and Responsibilities:
* Monitor daily un-coded reports and promptly locate missing information to ensure coding deadlines are met.
* Collaborate closely with the Assistant Clinical Coding Manager, providing regular updates on any missing activity and its resolution status.
* Ensure Clinical Coders have up-to-date lists to work from at all times, and appropriately allocate urgent activities across the team to guarantee timely completion.
* Oversee administrative staff to ensure effective communication with other Trust members for locating missing information efficiently.
* Report any issues related to the timely scanning of activities for coding to the Assistant Clinical Coding Manager.
* Provide feedback to the Assistant Clinical Coding Manager regarding the percentage of uncoded activity and the underlying reasons for delays.
* Participate in all relevant training sessions as required to enhance skills and knowledge related to the role.
Person Specification
Experience / Qualification
* Experience of supervising staff and being a good motivator
* Determination and resilience in meeting deadlines
* Ability to work to tight deadlines under pressure
* Ability to prioritise own workload and that of others
* Ability to work alone and as part of a team
* Previous NHS experience
* Experience of Patient administration system
Qualifications / Experience
* NVQ Level 2 Administration or Customer Care / IT or equivalent qualification or demonstrable experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Buckinghamshire Healthcare NHS Trust
Address
Stoke Mandeville Hospital (Role is Home Based)
£24,071 to £25,674 a year per annum pro rata
Contract
Permanent
Working pattern
Reference number
434-C6887846
Job locations
Stoke Mandeville Hospital (Role is Home Based)
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