An exciting opportunity has arisen working as a PA to the Associate Director for Oldham and the wider team. You will help support the delivery of NHS services for the people of Oldham. The role of PA to the Associate Director ensures capacity and progress in the strategic and operational work of the Borough.
The post holder requires excellent organisational ability; must be flexible and able to use initiative in resolving problems when they arise, along with a consistently high professional approach. The post holder will require a high measure of independent judgement, including sensitivity and discretion with a high degree of initiative to carry out specific duties.
Main duties of the job
* Proactively manage/support the Associate Directors workload to ensure that all urgent and sensitive issues are dealt with in a timely manner
* Proactively handle queries and information requests in an efficient manner on behalf of the Associate Director
* Act as the filter and main point of contact for internal and external contacts, representing the Associate Director in an appropriate manner at all times
* Handle and communicate complex and sensitive information with the utmost discretion and confidentiality, both internally and externally
Job responsibilities
Please see job description and person spec for a full overview of the role and further details or the role.
Person Specification
Education & Qualifications
* RSA 2 or equivalent typing skills
* NVQ 3 in business administration or equivalent in training or experience
Experience
* Previous experience in a senior administrative position
* Competent in Minute Taking
* Knowledge of working within a large complex organisation.
Knowledge
* Sound knowledge of word processing packages including Word, Excel, PowerPoint, Outlook (email)
* Awareness of the structure of the NHS
Skills and Abilities
* Good communication skills to maintain effective relationships with managers and staff
* Ability to construct memos and letters from notes provided, by word of mouth, and from digital dictation
* Ability to demonstrate a high level of oral, written and presentation skills in dealing with external agencies and Trust staff at all levels
* Planning and organisational skills to prioritise and manage own workload without any direct supervision, and working to tight deadlines whilst maintaining accuracy
* Ability to maintain utmost confidentiality
* Ability to work under pressure whilst paying attention to detail.
Work Related Circumstances
* Willing to carry out all duties and responsibilities of the post in accordance with the Trust's Equal Opportunities and Equality and Diversity policies
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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