Executive Assistant, Music Growth & Marketing
Job ID: 2873946 | Amazon UK Services Ltd.
Amazon Music is an immersive audio entertainment service that deepens connections between fans, artists, and creators. From personalized music playlists to exclusive podcasts, concert livestreams to artist merch, Amazon Music is innovating at some of the most exciting intersections of music and culture.
The Amazon Music Growth & Marketing team seeks a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors based in London and Madrid overseeing teams distributed internationally. A successful candidate will have experience with heavy calendar management, travel coordination, event planning, and leadership meetings. This role requires skills in planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical.
This role will require 5 days in office.
Key job responsibilities
1. Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion.
2. Set up internal and external meetings including conference rooms, AV needs, document distribution.
3. Coordinate domestic and international travel itineraries with seamless logistics.
4. Manage timely expense report coordination and submission.
5. Track and help drive completion of key deliverables and follow up on pending items.
6. Engaging with senior exec offices at external partners.
7. Support with events involving senior leadership, internal and external facing.
8. Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics.
9. Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, music and podcast industry professionals.
10. Organize, execute, and assist with team activities (staff meeting agendas, all Org meetings, fireside chats, off-sites, and other team events).
11. Champion and expand creative team traditions and activities that support a strong team culture.
12. Partner closely with leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization.
13. Willingness/ability to travel to support team off-sites & events as needed.
14. Keep relationship with GREF site lead and manage space for entire Amazon Music team in London office.
BASIC QUALIFICATIONS
* Experience with Microsoft Office products and applications.
* Experience as an Executive Assistant.
* Experience with executive level calendar management.
* Experience with domestic or international travel coordination.
* Experience working with large global teams.
PREFERRED QUALIFICATIONS
* Experience in a fast-paced, high-tech company.
* Experience leading process improvements.
* Experience working and organizing events around Global Conferences.
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build.
Posted: January 15, 2025 (Updated 1 day ago)
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