University Hospitals Dorset NHS Foundation Trust
This is an exciting opportunity to be part of a developing team who strive to go above and beyond for our Resident Doctors. In our team we recognise how busy our doctors are and aim to ensure that we alleviate any further stress by ensuring rosters are finalised ahead of time, leave requests are responded to and ensure they are paid correctly. This role is to manage the Medicine and Older Persons Services Resident doctors rotas. The candidate will work alongside other Rota Coordinators to ensure smooth running of the day to day service.
Main Responsibilities
* Alongside the consultants, create, implement and co-ordinate a compliant 24 hour rota for Post Graduate doctors in training.
* Act as Rota Co-ordinator across the areas of responsibility and where required taking full responsibility for decision making on a day to day basis, and being the point of contact for all enquiries concerning on call rotas, annual leave, study leave and sick leave.
* Attend morning huddle and ensure staffing is safe across Medicine & OPS.
* Responsible for recording doctor annual/study/sick leave and escalate to relevant Clinical Directors, Managers or Consultants areas of concern or threats to service continuity.
* Ensure the on-call consultant rota is always adequately up to date on Rota Watch.
* Manage the recruitment process and onboard new Trust Grade Doctors. Ensure fixed term contracts are regularly reviewed.
* Take the lead on sickness management for our doctors, lead return to work meetings and refer to Occupational Health where necessary.
* Attend bi-weekly Clinical Leads meeting presenting staffing report.
* Cross cover other Rota Coordinators due to annual/sick leave across the Medical & OPS care group for UHD.
Base Location
Royal Bournemouth Hospital - occasionally working at Poole Hospital will be required.
Interview Date
TBC
Person Specification
Knowledge
* NHS Policies and Procedures relating to medical staff and admin staff
* Medical Terminology
* Knowledge of local NHS agenda and targets
Qualifications
* GCSE grade C or above in English and mathematics or equivalent.
* Further A level qualifications or level 3 equivalent
* Expertise acquired through NHS training and relevant experience in implementing administrative and organisational policies and procedures
Experience
* Demonstrable experience in rota development and administration to a high level
* Demonstrates competence in word processing, spreadsheets & databases
* Management of timetables
* Understanding of technical detail relating to rota building
* Knowledge of Health Rota
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
University Hospitals Dorset NHS Foundation Trust
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