EXECUTIVE ASSISTANT | 3 MONTH CONTRACT (TO PERM)
ABOUT PROPELLERFISH
Situated in the heart of London, Propellerfish is a renowned human-centred design firm crafting forward-thinking solutions with a global mindset. As we continue to expand our horizons, we are in search of an office manager and team assistant to help us keep the business running smoothly.
RESPONSIBILITIES
* Oversee printing tasks and actively source required office supplies, ensuring the office runs efficiently.
* Manage weekly office grocery orders, kitchen & office supplies.
* Coordinate utilities & supplier management such as cleaning staff and IT
* Oversee asset register, equipment and office maintenance
* Manage office mail and distribute it appropriately.
* Proactively manage scheduling, coordination of meetings and appointments for our management team.
* Coordinate company events, including managing catering, sending out invitations, and ensuring successful execution.
* Arrange and manage travel itineraries for the management team and other employees as needed.
* Organise birthday and work anniversary celebrations.
* Organise monthly socials, team offsites, Christmas parties, and other events.
REPORTING TO
You will be directly supporting our senior management team, comprising the Founder and two Directors, within a vibrant team of 13 full-time professionals and 7 freelancers.
QUALIFICATIONS
* Demonstrable experience in an Executive Assistant or office management role, showcasing excellent administrative capabilities.
* An innate proactivity and resourcefulness, always prepared to handle emerging administrative challenges.
* A genuine interest in and experience with working in multicultural environments - we work globally and our team is composed of a mix of cultures
* Proactive, with a strong sense of ownership and initiative.
* Be a hands-on, get-stuff-done person who thrives in a fast-paced environment.
* Highly organised and able to manage multiple tasks and deadlines.
* Excellent communication and interpersonal skills.
* 2+ years experience in office management, executive support, or a similar role.
* A people-first attitude and an eye for detail.
WORK ARRANGEMENT
* This is a 3-month freelance role with a potential for extension into a full-time position.
* 3 days per week on-site at our London office in Farringdon plus 2 days remote
* We are open to a 3-day per week part-time arrangement where all 3 days would be in-person at our office
BENEFITS
Benefits for full-tine candidates
* Salary: £35-40k
* 25 days annual leave + public holidays
* Private healthcare incl. dental and vision
* 5% Pension contribution
* Enhanced Parental Leave Policies
* Cycle to Work Scheme
WHY JOIN PROPELLERFISH?
This role offers a unique opportunity to be part of an innovative and internationally-minded team, providing indispensable support to our leadership. Experience the dynamic world of human-centred design and be a pivotal part of our growth journey.
To apply, kindly submit your CV and a brief cover letter detailing your relevant experiences and explaining why you're the best fit for this role.