We are currently recruiting for a Senior Finance Administrator, to work as part of the Finance team to provide support to the Guernsey office, predominantly the Property team.
Principal duties include:
1. Working closely with other treasury/finance team members and adhering to our policies and procedures.
2. Monitoring the treasury email box and actioning any ad-hoc requests in a timely manner.
General Client Account Administration
1. Monitoring Client accounts for incoming funds.
2. Ensuring records on 3E are up to date with all transactions in and out of the Client accounts.
3. Actioning any Client account payment requests received from Fee Earners and Secretaries.
4. Regularly reviewing Client account balances at matter level.
5. Liaising with the relevant bank regarding any payment information requests they send through for large transactions.
6. Placing funds on deposit where requested.
7. Keeping accrued interest up to date on matters where we are holding funds on our deposit account.
8. Liaising with Credit Control team to ensure that, where we are holding funds on a Client account, they are applied against our outstanding invoices wherever possible.
Conveyancing & Property Department
1. Working closely with the Property team to process all conveyancing transactions including:
2. Payment to the States of Guernsey for Document Duty and Court & Registration fees.
3. Payment to other firms of purchase price funds as instructed.
4. Payment of mortgage redemptions as instructed.
5. Payment of sale proceeds or any balance due back to our clients as instructed.
6. Ad-hoc payments from retainer funds being held on Client account.
7. Any other payments as stated on the accounts provided by the Property Team.
8. Weekly billing of matters which have completed in contracts court and payment of our invoices from Client account funds.
9. Making payments to beneficiaries of Estate matters.
10. Assisting with balancing Estate accounts as and when required.
The ideal candidate will:
1. Have previous experience with some or all of the above duties.
2. Be well versed in the use of Microsoft office applications, specifically Excel to a high degree of competence.
3. Have excellent attention to detail and accuracy.
4. Have a good standard of education generally.
5. Have excellent planning and organisation skills.
6. Have good written and verbal communication skills.
7. Have good problem-solving skills.
8. Have the ability to multi-task, which is essential.
9. Accounting qualifications would be an advantage.
We offer a hybrid working model in our Jersey office which consists of 1 day working from home and 4 days in the office.
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