Job Overview
We are currently recruiting for Bid Administrator to join our passionate and driven team based at our client’s site in Ipswich
As Bid Administrator you will support the performance of a high performing sectorised bid team designed to facilitate and support the successful winning of new and existing business across the UK and Ireland.
As an outstanding administrator you will play a key role in assisting the team to ensure that all bid documents and business development literature is prepared and presented not only to the highest possible standards but on time – often within challenging deadlines. Key to success in the role will be the following traits:
1. Adaptability
2. Determination
3. Flexibility
4. Robust disposition
You will be at your best when you’re working under pressure and in a fast-paced, deadline driven environment. This role calls for someone who can react as deadlines and priorities change; someone with resilience and a tenacity to get the job done whilst never compromising on quality.
Key Responsibilities:
5. Management of a central mailbox, including basic tender management duties
6. Monitoring new business opportunities received through DCI tender sourcing and elsewhere
7. Reviewing new business opportunities as they arrive, forwarding relevant opportunities to the appropriate business development teams
8. Taking ownership of the PQQ / RFI process - This includes downloading, collating, preparing, completing and submitting associated documents ahead of deadlines
9. Thoroughly proof-reading materials to ensure information is grammatically correct, well-researched, and without spelling errors
10. Making certain that all proposals are formatted correctly to comply with company brand guidelines / internal quality guidelines and meet customer requirements
11. Ensuring that our in-house bid process is understood and implemented to ensure that quality, commercial and legal requirements are consistently met
12. Taking ownership of client portals – Including dealing with daily alerts and maintenance of portal logins
13. Providing general administrative support to Client Solutions and the supporting business development teams, as required
14. To develop a deep knowledge of the OCS group, building both horizontal and vertical relationships with business leaders to facilitate bidding
15. Researching potential clients and developing an understanding of their requirements
16. Create written content which is persuasive and informative
About You:
17. Applicants must have the right to work in the UK
18. Graduate or equivalent, but this is not essential. You must have excellent written communication skills, specifically the use of grammar, punctuation, spelling and vocabulary and you’ll have an eye for presentation of text.
19. An exceptional administrator - you will have extraordinarily high standards and will demonstrate meticulous attention to detail.
20. Experience gained within a sales or marketing environment would be advantageous.
21. Your organisation and prioritisation skills will be second-to-none.
22. Candidates with an understanding of the bid process would be highly desirable as you’ll have an excellent knowledge base on which to build. This is not essential but individuals with this pre-existing knowledge may find it a bit easier to get to grips with the role.
23. Impeccable time management, allowing prioritisation of a complex and varied workload.
24. Excellent communication, written and spoken English essential with the ability to spot and correct spelling and grammatical errors in text written by others and create compelling text themselves.
25. The creative skills and vision to generate compelling content and produce graphics to replace wording, where appropriate.
26. Excellent interpersonal skills in communicating with staff at all levels with the ability to form strong working relationships.
27. Ability to work accurately with an eye for detail.
28. Ability to work as part of a team, with a flexible approach to work.
29. Proactive, hardworking and flexible when approaching challenging deadlines.
Benefits
30. Wide range of retail discounts
31. Discounted gym membership
32. Join our Cycle to Work scheme
33. Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our events
34. Access to internal Mental Health First Aiders
35. Immediate access to “Opportunity” our internal Learning and Development platform
36. Required professional membership fees paid for
37. Win monthly Superstar Awards