Job Role: Office & Warehouse Coordinator Location: High Wycombe (HP13 6EQ) Job type : Permanent, Full Time Contracted: 40 hours, Mon- Fri Salary: £33K- £35K per annum based on experience Benefits: Access to company reward & recognition platform Opportunities for professional development and advancement Positive and supportive work environment Company Pension Scheme Overtime On-site parking Cycle to work and Smart Tech Salary sacrifice Schemes (subject to T&Cs) Exclusive discount scheme: You and your family & friends can benefit from over 3,000 offers on high street & leisure brand Welcome to Sasse, the Home of a family, a business that thrives on the potential of our people and the success of our teamwork. We are currently recruiting for an Office & Warehouse Coordinator. We are looking to hear from candidates who are positive, have a can-do attitude and have ambition to grow. The Role The Office & Warehouse Coordinator is pivotal in ensuring the efficient & friendly operation of our office & warehouse environment. This includes overseeing administrative functions, supporting internal communications, managing suppliers and travel arrangements, while also maintaining an organised warehouse, managing stock, handling deliveries, and ensuring safe storage and distribution of goods. Main duties: Office Coordination Act as the first point of contact for office-related queries, ensuring a welcoming environment for visitors. Assist in organising company events and meetings. Provide administrative support to the operations team, including note taking during departmental and P&P meetings, scheduling meetings, maintaining records, and handling mail distribution. Oversee office cleanliness by regular audits, ensuring a professional workspace at all times. Manage office supplies, ensuring appropriate stock levels of consumables, stationery, and refreshments. Place food orders for team events as requested by senior manager (with PO provided) and ensure that the working spaces as required by the Managing & Commercial Director are properly equipped with food, drinks and serving requirements. Arrange travel and accommodation bookings for senior management. Coordinate facility maintenance for office premises, ensuring compliance with Fire, Gas, Electrical, and other safety regulations. Assist in staff onboarding, ensuring workspaces are set up and ID cards are prepared for new starters. Maintain a good relationship with our preferred supplier for procuring consumables & materials throughout the business. You will be the main point of contact for coordinating and administering changes to the digital platform for ordering with our supplier. Main point of contract for First Aid, Fire Warden, and H&S responsibilities (where required full training will be given) Warehouse & Inventory Management Warehouse Management: Maintain the warehouse in an orderly and safe condition. Ensure compliance with health and safety regulations. Oversee the proper storage of goods to prevent damage and ensure efficient space utilization Stock & Inventory Management: Conduct regular stock takes and inventory audits. Ensure accurate stock records and timely updates in inventory systems. Monitor stock levels and report shortages to management. Ensure proper documentation and labelling of stock. Uniform Management: Maintain a good relationship with our uniform supplier holding and distributing uniform stock to our contracts as operationally required Coordinating the receipt and dispatch of goods: Receive and check incoming deliveries against orders and invoices. Organise and prepare outgoing deliveries for dispatch. Ensure proper documentation and labelling of shipments Warehouse Facility Management: Ensure the warehouse is maintained to a clean and dust-free standard, coordinating repairs and maintenance with any other relevant teams. Work alongside the laundry department to mitigate dust and maintain hygiene standards. Ensure correct maintenance, and repairs of warehouse equipment including annual statutory check to lifting equipment under LOLER Additional duties: Main collection, distribution and posting from the office > on a daily basis and for post as requested by a senior manager. Mail for different departments (i.e., accounts in Lanfine) needs to be scanned and emailed within 24 hours of receipt Restocking hot and cold drinks Ordering hot and cold drinks and maintaining minimum stock levels Maintain office stationery and place stationary orders through approved suppliers for operations teams (in line with purchasing procedure) Place food orders for team events as requested by senior manager (with PO provided) and ensure that the working spaces as required by the Managing & Commercial Director are properly equipped with food, drinks and serving requirements. Deliver stock as required to Capital Maintenance Ltd (based Regent Street, London) Operate a forklift for loading and unloading goods (forklift license required) Support business operations by assisting with other warehouse-related tasks as assigned. Maintain the departments vehicle in a clean, safe, road worthy and undamaged condition Support the business requirements with mobilisation & decommissioning of contracts Manage FM equipment which is returned to the warehouse ensuring it is clean, repaired, PAT Tested and ready for operational use Key Skills & Competencies Strong organisational and multitasking abilities. Excellent communication and coordination skills. Attention to detail and accuracy in stock and office management. Ability to work independently and as part of a team. Proactive approach to problem-solving and decision-making. Physical capability to handle warehouse duties. Qualifications & Experience Previous experience in office administration and/or warehouse coordination is required. Knowledge of inventory management and logistics operations is preferred. Forklift license is desirable (training will be provided if necessary). Full UK Driving License is required. What We Offer Access to a rewards gateway platform offering substantial discounts online and in-store with top brands. Options to participate in a cycle-to-work and electric car scheme through salary sacrifice. (T&Cs applies) We value ongoing education and offer opportunities for further training and professional development. Why Join Sasse? Sasse is a company that prides itself on being at the forefront of technology and recognising the value of people in our organisation. We value our customers and believe that customers and people should be the focus of everything that we do. If that sounds like you, and you want to be part of a fantastic team with uncapped opportunity, we would love to hear from you. Sasse is an equal opportunities employer, welcoming applicants from all backgrounds and experience levels.