Anderson Knight is recruiting a Facilities Administrator for a company based in Edinburgh.
This position is responsible for organising and supporting the Centre Management office efficiently and cost-effectively while providing administrative assistance to the management team.
Salary: £28,000
Job Type: Full-time, Office-Based, 6 Months FTC
Working Hours: 37.5Hrs - Monday to Friday 9:00 AM - 5:30 PM
Key Responsibilities:
• Manage and maintain manual and digital data systems, including filing and archiving.
• Provide secretarial support to the Centre Management team, ensuring all documents adhere to company standards for formatting and presentation.
• Oversee orders, payments, and invoicing using the company’s accounting system and Purchase Ordering Management System (POMS), ensuring timely processing.
• Assist the General Manager in monitoring expenditures.
• Implement and manage information systems, including the Centre’s SharePoint site.
• Support the Centre Management team with tenant liaison, record-keeping, and general administration.
• Prepare reports as required.
• Ensure compliance with all Managing Agent quality assurance and health & safety procedures.
• Assist in the administration of promotional events and activities, including tracking payments and sending required correspondence in line with company procedures.
• Handle visitor inquiries and general queries at the Management Suite and Customer Service Desk.
• Administer conference room bookings.
• Perform any other reasonable duties as assigned by the line manager or management team.
Requirements:
• Proficiency in Microsoft Office Suite.
• Familiarity with accounting/financial software.
• Health & safety qualification.
• Experience in accounts, office organisation, and customer service.
• Previous experience with reception, switchboard operation, and cash handling.
• Ability to work both independently and collaboratively within a team.
• Highly organised with excellent time management.
• Strong numerical aptitude and accuracy.
• Positive, outgoing personality with good interpersonal skills.
• Flexible and able to meet strict deadlines.
To apply for this excellent opportunity, please forward your CV in complete confidence