Miles & Partners (London) – Admin Assistant
Miles & Partners are seeking a bright law graduate with a professional outlook to join our team as an Admin Assistant, providing paralegal support to busy specialist award-winning lawyers in our Court of Protection Team. The role begins in January 2025 and will suit a LLB or equivalent graduate.
We are committed to agile working, so you need to be self-motivated and possess a willingness and ability to work independently whilst maintaining professional standards. The successful applicant will have a positive outlook, good communication skills, numeracy and IT skills, a willingness to learn and accept responsibility, enthusiasm, commitment, and the ability to work well in a team.
The posts on offer have a wide range of duties, including clerical work, liaising with the Legal Aid Agency, the courts, experts, and counsel, attending interviews with experts to take notes, assisting in arrangements for conferences, preparation of court bundles, and accompanying documentation. We recruit on merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, or sexual orientation. We are seeking a minimum commitment of twelve months from the successful applicants. Salary £25,000 pa.
The ideal candidate will:
* Be self-motivated – ability to work on own initiative
* Show an enthusiastic, positive, and pro-active approach
* Have the ability to embrace change
* Be resilient and cope under pressure
* Be confident and outgoing
* Be able to work as part of a team in a friendly but efficient atmosphere with partners, solicitors, trainees, and support staff
The following are desirable competencies:
* Has been involved in a non-educational project which has necessitated long-term commitment
* Previous experience working in a pressurised solicitors’ office
* Have experience of teamwork
Job Purpose:
To provide administrative support to a designated Team and, where appropriately delegated, deal with a variety of administrative matters under the supervision of a designated fee earner. To contribute to the overall provision of legal services given by the firm, by conducting all matters as assigned, ensuring that the professional standards of the firm are adhered to.
Description of Duties:
* Assist the designated Team under supervision, including specific items of administration, telephone attendances, administration of costs, taxation/costing procedure, and claiming payment from the Legal Aid Agency.
* Research, liaise with the Legal Aid Agency, diarise court orders, take new matter calls, and assist with drafting CCMS applications and amendments (ensuring they’re signed and stored correctly).
* Liaise with counsels’ clerks, experts, and the court, prepare bundles, assist in arrangements for conferences, and prepare documents for Counsel.
* Record all work carried out accurately and appropriately on the firm’s computerised time recording system.
* All of the above under the supervision of the designated Team leader.
Responsibilities:
* Maintain professional standards of work and comply with external and internal franchising requirements where relevant.
* Follow all office and administrative procedures.
* Liaise at all times with the Team and fee earner supervising.
* Attend departmental meetings and staff meetings.
* Record time spent on cases.
* Provide support to other Team members as required.
* Facilitate teamwork and be well presented as a good representative of the firm in outside dealings and court appearances.
* Liaise with the Legal Aid Agency, Counsel, experts, and other professionals.
* Keep diaries up to date and accurate.
* Set up meetings on Zoom and Teams.
* Keep supervising fee earner and reception informed of daily movements.
* When out of the office, keep in telephone contact with the office.
* Read and action internal memos.
Skills, Knowledge & Experience
Skills: Written and oral communication skills, IT skills
Knowledge: Law firm operation, some degree of legal knowledge
Experience: Previous experience of legal work not necessary
Qualifications: LLB or equivalent 2.1
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