Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit a Contracts Officer for an initial 3 month contract on a rate of £122.33/day PAYE – working 37 hours per week, Monday to Friday, 9am to 5pm. This role will be hybrid working with a requirement to be onsite once per week each Wednesday.
Responsibilities:
1. Admin Support.
2. Mailbox management.
3. Meeting support.
4. Database management – updating supplier database entries with new / updated documentation, notes, or data, ensuring all dependant information is up to date.
5. Quote Management.
6. Identify Agreements or CCN’s (Change Control Notices) approaching expiry with ability to prepare a plan for renewal.
7. Assist with the collation of reports.
8. Attend meetings with Procurement partner, Suppliers, and internal business colleagues providing support, contract options and guidance.
9. Engage with business owners informing of potential contract extension options for renewal or re-procurement activity.
10. Document reviews.
11. Log and Track tasks using MS Teams Planner.
12. Support Contracts Manager preparing procurement plans.
13. Maintain Supplier files held within shared drives.
14. Database audit and correction.
15. Awareness of Public Procurement legislation.
16. Excellent communication skills communicating with key stakeholders internal and external.
17. Negotiating and influencing skills.
18. Analytical skills - required to analyse, provide and receive highly complex data and information.
19. Proactive with ability to make best use of time and prioritise tasks.
20. Commercial sensitivity awareness.
21. Planning skills for managing contract reviews, contract renewals, meeting planning.
22. Admin skills for capturing actions, tracking actions, updating documentation and databases.
23. Experienced user Microsoft Outlook, Excel, Teams, Powerpoint.
24. Highly organised and focussed to plan workload, ensuring tasks are completed and to timeline as required.
25. Degree level knowledge or equivalent level of experience of working within an administrative role, preferable within an Information, Technology and Health related environment.
26. Preferred experience of Procurement, Contract, or Supplier Management background.
Seniority level
Associate
Employment type
Contract
Job function
Purchasing and Administrative
Industries
Hospitality, Professional Services, and Transportation, Logistics, Supply Chain and Storage
If you would like to hear more about this opportunity please get in touch.
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