Job summary Bank - Medical Secretary We are looking for a highly motivated individual to provide comprehensive secretarial/administrative support to the Radiology Department using a high level of initiative and discretion.To support a team of Consultant Radiologists dealing with their personal administration, correspondence, diaries and reporting allocation.To provide administrative support across the Department.Provide cover/support to Interventional Radiology Department as required.Good communication skills are essential as the post holder will need to liaise directly with patients, consultants and other hospital staff.A working knowledge of general office procedures and Microsoft packages is required, but full training will be provided in the use of Meditech and Medisec software. Medical terminology would be an advantage.Flexibility is required to work as part of a team covering peaks of workload and emergency cover to support the Department as required. Main duties of the job Allocate exams for reporting to reporting staff, considering their specialties and availability.To provide secretarial and administrative support to the team of Consultant Radiologists and other clinical staff, dealing with their correspondence and telephone enquiries.Ensure the timely completion of all relevant work immediately prior to the planned absence of Consultants/SpRs.Arrange meetings and appointments, liaising with other specialities and maintain accurate records and diary keeping of day to day activities for the Radiologists as detailed.To be available to prepare agendas, organise and attend various departmental meetings and provide minutes .Using ESR, monitor Consultants' mandatory training requirements ensuring all staff are enrolled onto necessary training courses ensuring Department/Trust targets are met. Liaise with staff groups where necessary to arrange bespoke departmental training sessions.Support HODs with production of new, or updating existing, Departmental Policies and Procedures.Allocate and distribute exams to be peer-reviewed to all consultants on a fortnightly basis, using Spreadsheet and Mailmerge.Notify Medical Staffing of any Consultant/SpR sickness absences.Check PACS folder twice daily to identify any reports that need bringing to the referring clinician's About us The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations: o The Countess of Chester Hospital: providing 438 general and acute beds.o Ellesmere Port Hospital: providing 56 beds as a rehabilitation, intermediate and outpatient facility.o Tarporley War Memorial Hospital: a base for community services which serve the local rural population. The Trust employs over 6258 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 407,000. This includes 357,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000. The Trust is a busy district general hospital and in 2022/2023, there were more than 503,342 patient attendances (inpatient, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery. This is an increase of nearly 10,000 compared to the previous year when there were 494,387 patient attendances. Date posted 25 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pa pro rata Contract Bank Working pattern Flexible working Reference number 210-2025-138-BANK Job locations Countess of Chester Hospital Liverpool Road Chester CH2 1UL Job description Job responsibilities See Job Description for further details. Recruitment selection processes are based on competence (see Person specification) and values. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £27.50(standard) or £55.50(enhanced), this cost will be deducted from your salary over the first three months of employment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £16per year applies. New entrants to the NHS will commence on the minimum of the scale stated above. Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date. Good luck with your application. Job description Job responsibilities See Job Description for further details. Recruitment selection processes are based on competence (see Person specification) and values. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £27.50(standard) or £55.50(enhanced), this cost will be deducted from your salary over the first three months of employment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £16per year applies. New entrants to the NHS will commence on the minimum of the scale stated above. Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date. Good luck with your application. Person Specification Qualifications Essential Educated to GCSE level or equivalent Desirable NVQ Level 2 or equivalent in Business Administration. ECDL AMSPAR Medical Secretarial Diploma Knowledge and Experience Essential The ability to prioritise work load, work on own initiative and work unsupervised. The ability to communicate and liaise with colleagues at all levels Excellent keyboard skills Desirable A working knowledge of the Meditech system would be advantageous Person Specification Qualifications Essential Educated to GCSE level or equivalent Desirable NVQ Level 2 or equivalent in Business Administration. ECDL AMSPAR Medical Secretarial Diploma Knowledge and Experience Essential The ability to prioritise work load, work on own initiative and work unsupervised. The ability to communicate and liaise with colleagues at all levels Excellent keyboard skills Desirable A working knowledge of the Meditech system would be advantageous Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Countess of Chester Hospital NHS Foundation Trust Address Countess of Chester Hospital Liverpool Road Chester CH2 1UL Employer's website https://www.coch.nhs.uk/working-with-us.aspx (Opens in a new tab)