Hourly Rate: £11.67
Hours 9-5pm Monday-Friday
Temporary Vacancy
This will be an immediate start if possible following Access NI checks.
1. Provide an efficient and effective secretarial and administrative service to Mental Health Professional staff.
2. Undertake a range of admin support duties including maintenance and ordering of stock/nonstock items, photocopying, filing, provision of typing and admin support to the team.
3. Word processing/producing reports.
4. Act as point of contact between service users, carers, staff and external agencies to ensure a full and efficient service.
5. Make and receive telephone calls and take appropriate action.
6. Maintain records both manual and computerised in an accurate and timely manner and in accordance with local policies and procedures.
7. Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.
8. Create and maintain spreadsheets for use within the department.
9. Deal with incoming and outgoing correspondence as required providing information, directing and prioritizing queries as appropriate, to ensure efficiency and effectiveness of service delivery.
10. Filing, archiving and disposal as per Records Management Policy.
Essential Criteria:
1. 4 GCSE’s Grades A-C to include English Language (or equivalent Qualification) plus one year’s secretarial/admin/clerical experience.
OR
NVQ Level 2 in Administration (or equivalent qualification) plus one year’s secretarial/admin/clerical experience.
OR
2 Year’s secretarial/admin/clerical experience.
2. RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).
OR
12 months word processing experience, to include typing and formatting of reports and letters.
3. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.