Cumbria, Northumberland, Tyne and Wear (CNTW) NHS Foundation Trust
We are looking for a motivated and enthusiastic administrator lead to join CNTW's Safeguarding and Public Protection (SAPP) team. The SAPP Team aims to support all trust staff to keep children, young people, and adults at risk safe. As admin team lead, you will be responsible for facilitating the smooth and efficient day-to-day functioning of the team.
We'd love to hear from you if, in line with our values, you are a caring and compassionate individual who thrives in a busy but supportive work environment. You should have previous secretarial/clerical experience and the ability to plan and prioritise your own workload. You will have excellent communication and interpersonal skills, both verbal and written, and possess good organisational and planning skills. Previous experience of managing people/teams is desirable, as is the ability to utilise the available suite of Microsoft Office applications.
Main Duties of the Job
The post holder will work as part of the Safer Care Directorate. They will assist the Associate Director, undertake all administrative duties within the specified area under the direction of the Associate Director Safer Care required, and ensure all necessary systems/procedures are completed efficiently and accurately. You will manage the administrative team with responsibilities for all staff issues including recruitment, appraisal, training, performance management, and providing supervision and support. You will monitor and improve quality standards of administrative and clerical services within your team. Additionally, you will manage holiday requests to ensure clerical cover at all times for the Safeguard and Public Protection Team.
About Us
We aim to attract and retain a diverse, talented, and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return, we can offer a dynamic working environment in which to build a career.
Job Responsibilities
Please find the attached job description for full details.
Advertising Date: 28th January 2025
Closing Date: 13th February 2025
We welcome your application.
Person Specification
Education and Qualification
* RSA/NVQ Level 3 in administration or equivalent level of qualification or relevant proven experience
* Good standard of literacy
Knowledge and Experience
* Working within established administrative processes and systems in a busy environment
* Microsoft Office
* Have working knowledge and understanding of the NHS code of confidentiality and related confidentiality guidance
* Taking minutes at meetings
* Experience of using Ulysses Safeguard Risk Management System
Skills and Competencies
* Excellent organisational and prioritising skills
* Good communicator with strong writing, data entry, and telephone skills
* Able to manage own workload to ensure deadlines are met
Role/Team Specific Requirements
* Able to work effectively as part of a team
* Flexible and adaptable approach to working
* Understanding of the principles of good customer care
* Ability to cope with conflicting priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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