90419 - Admin Officer - PS NSD Corporate Support Hub
£22,096 - £24,718 (plus a London Weighting Allowance of £4,126)
Number of jobs available: 1
Detail of reserve list: 12 Months
Region: London, South East
City/Town: Croydon
Building/Site: 1 RUSKIN SQUARE CROYDON, CR0 2WF
Grade: Other
NPS Pay Band: 2 London
Post Type: Permanent
Working Pattern: Full Time
Role Type: Administration / Corporate Support
Will the successful applicant have line manager responsibilities? No
The National Probation Service has created a specialist, dedicated and highly skilled National Security Division, which provides an enhanced level of management and intervention for the most high-risk, complex and high-profile offenders in the community.
This role is based in the Corporate Support Hub for the National Security Division and supports the work of the entire division across England and Wales.
As an Administrative Officer, you are a lynchpin of the National Security Division. Your role embraces many aspects of the Division such as HR, procurement, recruitment, communications, and inbox management. It is an all-encompassing role that gives you insight into many aspects of the Division as well as how it runs and fits into the wider PS system. You will be part of a small team who work closely together to ensure all business needs of the division are met.
Overview of the job
This is a divisional administrative role based in the PS regional office. The job holder reports to the Divisional Support Hub Manager and supports the provision of business-specific and transactional office-based activities across the regional PS Division.
The job holder works collaboratively with other team members to provide the whole range of administrative support services required. The job holder may be expected to support several teams/functions within the operational area and is expected to have sufficient knowledge of at least one other role to offer support and cover during annual leave and sickness absence.
Summary
The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:
1. Production of documents and reports using computer-based systems
2. Maintenance of and contributing to the continuous improvement of administrative systems, processes, and workflows to meet Divisional requirements.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities, and duties:
Business Services support
Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager:
HR
* Absence management recording
* Vetting administration and coordination
* Appraisal, reward and recognition recording
* Gift & hospitality register updating
* Training administration
* Maintaining up-to-date divisional organisational charts
* Health & Safety administrative support
ICT
* Change requests processing
* Local information management using established Probation systems
* Quantum point of contact
Procurement
* Assisting with the design, development and maintenance of computerized and manual records
* Processing and recording documents in relation to goods and services
* Administering room bookings, meetings, and events
* Responding to external and internal telephone enquiries and personal callers
* General Office Administration
* Handling printing requests
* To record, supply and retrieve accurate data from computerized systems
* To work closely with Shared Services to ensure appropriate protocols and procedures are followed
Enhance your own performance
Manage own resources and professional development.
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Behaviours
Demonstrate experience of providing a wide range of business service support activities, and demonstrate previous administrative experience.
Technical requirements
NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced.
Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes).
Additional Information
There will be a requirement for staff within the National Security Division to apply for CTC (Counter Terrorism Check) Level vetting clearance.
Working Arrangements
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home.
Benefits
The MoJ offers a range of benefits:
* Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays.
* The National Probation Service is covered by the Local Government Pension Scheme (LGPS).
* The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Eligibility
All candidates are subject to security and identity checks prior to taking up the post.
Diversity & Inclusion
The Civil Service is committed to attracting, retaining, and investing in talent wherever it is found.
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria.
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant.
This job is broadly open to the following groups:
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries who have the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
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