We are seeking an experienced Office Administrator to support and coordinate business activities across all functions in a reputable, successful, family-run business. This role is ideal for someone who thrives in a dynamic environment and is skilled in managing multiple administrative tasks efficiently.
Day-to-day of the role:
* Raise purchase orders and maintain office & yard supplies.
* Monitor and liaise with contractors both on and off-site.
* Manage credit card and petty cash transactions.
* Maintain training records and organise courses as necessary.
* Handle absence & HR records and assist with recruitment processes.
* Keep centralised information up-to-date, such as contact lists and out-of-office messages.
* Monitor shared email inbox and allocate tasks where necessary.
* Serve as the company’s Health & Safety contact.
* Maintain both hard and soft copy filing systems, including archiving when necessary.
* Update crib sheets and induction folders.
* Maintain customer, fleet, and training records using Access.
* Ensure all legislative requirements are up-to-date, including insurance and policies.
* Support colleagues with travel arrangements, meetings, and mail-merges.
* Operational and logistical support to internal teams, including booking transport, products in and out, hire contracts and reporting.
Required Skills & Qualifications:
* Strong proficiency in Microsoft Office, including Word, Excel, and Access.
* Flexible and adaptable to changing priorities.
* Excellent written and verbal communication skills.
* High level of attention to detail.
* Ability to work independently and as part of a small team.
* Commitment to continuous improvement of systems.
* Experience with routine accounting tasks such as petty cash, credit card reconciliation, and new customer credit checks.
* A sense of humour and strong sense of initiative.
Benefits:
* Generous quarterly company bonus after six months.
* Free parking.
* Encouragement and support for training.
* Opportunity to work in a successful and highly reputable family-run business environment