Employer: Sheffield Teaching Hospitals NHS Foundation Trust
Employer type: NHS
Site: Northern General Hospital
Town: Sheffield
Salary: £26,530 - £29,114 pa/ pro rata for part time staff
Salary period: Yearly
Closing: 24/11/2024 23:59
Interview date: 04/12/2024
Personal Assistant
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages, and financial support systems.
An exciting opportunity to join the Surgical Services Senior Nursing Team as Personal Assistant (PA) for the Nurse Director and Deputy Nurse Director within Surgical Services. You should have excellent communication, organisation, and administrative skills. The successful candidate will join a team of Care Group PAs supporting the Senior Management team in their day-to-day duties.
The core purpose of the role is to provide administrative support to the Nurse Director and the Deputy Nurse Director.
Main duties of the job
1. Provide a comprehensive administrative and secretarial service to the Nurse Director and Deputy Nurse Director.
2. Be the first point of contact for the Nurse Director. Respond effectively, politely, and promptly to all enquiries, displaying excellent communication and interpersonal skills.
3. Manage the personal requirements of the Nurse Director and Deputy Nurse Director and all functions led from that office.
4. Prioritise and manage own workload in line with team priorities.
5. Produce consistently high standard of correspondence.
6. Manage the diaries and e-mail inboxes of the Nurse Director and Deputy Nurse Director, highlighting key issues in a timely manner.
7. Reply direct to correspondence or telephone calls as appropriate or draft correspondence on other matters.
Please ensure that you document on your application that you have 5 GCSEs or equivalent.
Person specification
Qualifications
* 5 GCSEs at grade C/Level 4 (or equivalent qualification or experience) including English Language at Grade C/Level 4 or above
* RSA/OCR stage III typewriting or word processing qualification (or equivalent qualification or experience)
* ECDL or equivalent qualification or experience
* NVQ II administration
* NVQ II Information Technology
Experience
* Extensive relevant secretarial experience including the ability to maintain high secretarial output
* Experience of support senior managers
* Fast, accurate audio and copy typing
* Experience of database and spreadsheet management
* Diary management (electronic and paper versions)
* Taking, producing and circulating minutes
* Maintaining filing systems
* Experience of supervising staff
* Experience of working within an acute care setting
* Experience of working within Surgical Services
* Experience of working within the NHS
* Good communications skills (written and verbal)
* Good organisational skills
* Effective team-working skills
* Proactivity
* Ability to prioritise own workload and that of staff below
* Good and proven knowledge of secretarial and administrative procedures
* Ability to work as part of a multi-disciplinary team
* Flexible to meet the needs of the service
Other Factors
* Understanding of issues surrounding patient confidentiality
* Knowledge of health service
* Knowledge of Surgical Services
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
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