Hayes McKenzie Partnership Limited provides consultancy services on all aspects of acoustics, noise, and vibration. The original partnership was established in 1991 by Andy McKenzie and Malcolm Hayes. Now the employee-owned limited company employs 10 staff in its offices near Machynlleth and Salisbury. The main purpose of this post is to ensure the offices run smoothly, assisting consultants with workload covering a range of administrative duties.
Project, Invoicing, & Accounts Assistance
* Setting up new projects, including setting up budgets and tasks in our project management software.
* Check progress against job budgets and bring to consultants' attention if approaching PO amount to aid in getting agreement for over runs.
* Assisting with quoting as required.
* Assisting with the completion of Pre-Qualification Questionnaires (PQQs), New Supplier forms, and Tender Documents as required.
* Reviewing quote to project conversion rates.
* Assist with project review task/budget reviews.
Insurances
* To maintain a schedule of insurance renewals and review options.
* Vetting and agreeing terms and conditions, including liaising with our insurers.
Health and Safety
* Liaise with the Health and Safety manager and assist as necessary.
General Administration
* General office supplies and maintenance management, including booking and liaising with contractors.
* Answering and directing phone calls.
* Liaise with our courier and explore courier options and requirements for national and international shipping.
* Carry out archiving and keep records of archived documents, as requested by Director.
* Book hotels / flights / ferries as requested by consultants.
* Sending/distributing post.
* Regularly checking stationary supplies and ordering new stocks as required.
* Filing, scanning, and shredding documents as required.
* Human Resources Management; assisting with staff queries and liaising with our external HR company.
* Handbook review/update in line with current national policies; liaising with our external HR company.
* Review policies required by PQQs, highlight areas where information/policies are lacking, and suggest updates.
* Assisting with R&D claims.
Person Specification
* Excellent numeracy and financial awareness.
* Good general computer literacy particularly in Word and Excel.
* Attention to detail and accuracy.
* Able to work on own initiative and as part of a team.
* Strong organisational skills.
* Respect for confidentiality and integrity.
* Able to be flexible with hours worked.
Seniority level
Entry level
Employment type
Part-time
Job function
Administrative
#J-18808-Ljbffr