Job Overview
The Business Administrator will be responsible for the effective implementation of all financial, accounting, and administrative activities of a small manufacturing business. The role requires a versatile individual who can oversee day-to-day financial operations, maintain accurate accounting records, ensure compliance with financial regulations, and support the company’s administrative functions. This is a key position in the business, playing a critical role in managing finances, improving efficiency, and supporting business growth.
Key Responsibilities
1. Bookkeeping and Accounting
o Maintain accurate and up-to-date accounting records, including accounts payable, accounts receivable, general ledger, payroll, and cashbook.
o Perform month-end and year-end closing procedures.
o Reconcile bank statements, credit card statements, and other accounts regularly.
o Prepare Balance Reconciliations and Creditors remittances.
o Ensure compliance with accounting standards and tax regulations.
2. Budgeting and Forecasting
o Prepare historical reports.
o Provide financial analysis and advice on cost control and profitability.
3. Taxation and Compliance
o Ensure timely and accurate filing of tax returns, including VAT, corporate tax, and payroll taxes.
o Manage relationships with external auditors, tax advisors, and financial institutions.
o Ensure compliance with local regulations, including tax laws and labour laws.
4. Administration Responsibilities
o Office Management
+ Oversee day-to-day administrative functions, including office supplies, facility management, and communication systems.
+ Organize company files and maintain records in an efficient and secure manner.
+ Manage insurance policies, contracts, and any company assets.
o Human Resources (HR) Support
+ Handle payroll processing and manage employee benefits administration.
+ Maintain employee records, contracts, and handle new hire onboarding processes.
+ Ensure compliance with labour laws, including health and safety regulations.
o Procurement and Vendor Management
+ Manage procurement of office supplies, services, and raw materials.
+ Negotiate with suppliers and ensure cost-effective purchasing.
+ Maintain good relationships with suppliers and vendors, ensuring timely payments.
o IT and Systems Support
+ Oversee basic IT functions, including the maintenance of finance-related software and administrative systems.
+ Liaise with external IT service providers for any necessary technical support or system upgrades.
o Corporate Governance and Reporting
+ Ensure the business complies with all legal and regulatory requirements.
+ Maintain proper corporate governance, including filing of statutory documents with relevant authorities.
Qualifications
Education
* Bachelor's degree/Diploma in Finance, Accounting, Business Administration, or a related field.
Experience
* 3-5 years of experience in finance, accounting, or administration roles, preferably in a small-to-medium-sized business.
* Experience in a manufacturing environment is highly desirable.
* Proficiency in accounting/ERP/CRM software and MS Office.
Skills and Competencies
1. Financial and Accounting Expertise: Strong knowledge of financial management principles, accounting practices, and financial reporting.
2. Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain attention to detail.
3. Problem-Solving: Ability to analyze financial data, identify issues, and develop cost-effective solutions.
4. Communication: Excellent written and verbal communication skills to interact with stakeholders, suppliers, and external auditors.
5. Self-Motivated: Ability to work independently with minimal supervision and take ownership of the finance and administration functions.
6. IT Literacy: Proficient with accounting software and other office tools like Microsoft Office (Excel, Word, PowerPoint).
7. Multitasking: Ability to handle finance, HR, procurement, and administrative tasks efficiently.
8. Integrity: Strong ethical standards and confidentiality when dealing with sensitive financial and personnel information.
Key Performance Indicators (KPIs)
* Accuracy of financial reports and records.
* Timely filing of tax returns and other compliance requirements.
* Efficient management of cash flow and working capital.
* Cost-effectiveness in procurement and vendor management.
* Employee payroll processed accurately and on time.
* Successful audits with minimal adjustments or findings.
Job Type: Full-time
Pay: £26,000.00-£32,000.00 per year
Benefits:
* Company pension
* Free parking
* On-site parking
Schedule:
* Monday to Friday
Education:
* Bachelor's (preferred)
Experience:
* Administrative experience: 1 year (preferred)
Work authorisation:
* United Kingdom (required)
Work Location: In person
Reference ID: BusAdmin
Expected start date: 01/11/2024
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