Hay Festival is one of the worlds’ leading art and literature festivals, binging readers and writers together to share stories and ideas in events live and online. Based in Hay-on-Wye, Wales, Hay Festival Global runs 65 days of activities a year, bringing artists and audiences together in events and projects around the globe. In a time of division and polarity, we spark shared conversations to create a better world. With our festivals and special projects, we provide spaces for imaginations to roam and creativity and curiosity to thrive. By sharing different perspectives through creative expression, we find truth and hope, and encourage audiences to imagine a more thoughtful future. A wide programme of education and outreach work runs alongside all of the festival’s events, engaging young people and communities and supporting generations of new writers. Our festivals reach a global audience of millions each year and continue to grow and innovate, building partnerships and initiatives alongside some of the leading bodies in the arts and media across the world. We are seeking an experienced Finance Officer. This is a job for an extremely organised, confident and proactive multi-tasker, it requires an abundance of energy, resourcefulness and a keen eye for detail. The ability to prioritise effectively and communicate efficiently is key. As Finance Officer you will be undertaking the following tasks: Managing payroll and pension function and ensuring all returns and payments are made accurately and on time. Managing purchase ledger invoices, expenses, and credit notes. Preparing and posting weekly and monthly supplier payment runs in GBP and other currencies. Reconciling supplier statements and bank accounts, resolving any discrepancies. Reconciling monthly credit card accounts and post to relevant expenditure codes. Reconciling all card sales transactions Identifying opportunities to claim Gift Aid and process and manage all gift aid claims Assisting with accruals, prepayments, and month-end processing leading to management accounts. Participating in the preparation of statutory accounts and compile relevant schedules and analysis. Maintaining a grant management system to ensure reporting requirements are met and to inform cash flow management. Managing petty cash, and onsite cash during festivals Proactively chasinbg customer payments and manage overdue accounts. Creating sales invoices and allocate sales receipts Maintaining Fixed Asset Register Producing quarterly VAT returns Contract: Full Time Permanent Salary: £24,000-26,500 Hours of work: 37.5 hours per week - part time hours would be considered Pension: 5% employee and 3% employer. Holidays: 25 days per year, plus Christmas shutdown (3 days) and public holidays (8 days) Location: Hay Festival offices, The Drill Hall, Lion Street, Hay on Wye, HR3 5AD This job is for you if you have: Knowledge of VAT schemes including partial exemption and EU VAT. Experience and knowledge of working in the charity sector. Highly organised and motivated. Excellent written communication and administrative skills with a strong attention to detail. The ability to be independent and self-motivated - taking initiative and ownership - as well as participate in a team with sensitivity and flexibility. A good communicator able to deal with staff / suppliers/ sponsors and statutory funding bodies effectively. The ability to manage multiple priorities and meet project timelines and a flexible approach to developing and delivering the post. Discretion and a proven ability to handle confidential and sensitive information. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company’s skills base. Knowledge of Sage Accounts Payroll and accounting systems Excellent IT knowledge, strong excel skills. Full Driving Licence. If you have experience of working in the not for profit sector particulary in Arts Organisations we would love to hear from you To apply please send your CV and a letter explaining how your experience fits the role by midday February 18th 2025