💼- Senior Facilities Administrator
🏫 - Leading Educational Institution (Multi-Site)
💰 - Circa £41,000
📍 - South West England (Full Time, On Site, All Year Round)
Role Overview
We’re searching for a confident and organised Senior Facilities Administrator to support the Head of Facilities across three school sites. This is a vital role managing administrative operations across key areas — including reception, lettings, reprographics, and facilities coordination — to ensure smooth day-to-day service delivery.
Key Responsibilities
✔️ Provide executive-level support to the Head of Facilities, including diary management, reporting, and preparing presentations
✔️ Lead and coordinate the weekly facilities leadership meeting
✔️ Manage reception, facilities, lettings, and reprographics teams — including team appraisals, absence tracking, and leave coordination
✔️ Support procurement and budget tracking; raise and receipt purchase orders
✔️ Oversee contractor access, ID issuance, and maintain asset registers and compliance documentation
✔️ Maintain and update the Planned Preventative Maintenance (PPM) system
✔️ Coordinate events and lettings across the school’s three sites
✔️ Ensure accurate record-keeping, timely correspondence, and policy compliance
✔️ Monitor inboxes and assign tasks across departments during term time and holidays
✔️ Supervise the reprographics service and lettings process, including bookings, contracts, and billing
✔️ Uphold safety, equality, and professionalism in line with the City of London Corporation policies
Person Specification
🎓 Strong English communication skills, both written and verbal
🧠 Proven organisational and problem-solving ability
💻 IT proficiency across Microsoft Office (Outlook, Excel, Word) and industry-standard tools
🤝 Excellent interpersonal and stakeholder engagement skills
📈 Experience in customer service, facilities coordination, and multi-task management
🕐 Confident in time management and decision-making under pressure