Job title: Facilities Coordinator Location: Brentwood, London Duration: ASAP until end of February (potential for extension) Functions • To support the CDM in finance reporting functions including WIP, debt control, variance analysis, PPM costing planning/tracker and budget building • To ensure subcontract renewals are coordinated and administered • To train and support the development of other Facilities Coordinators and Facilities Administrators • To deputise for Facilities Coordinators, Facilities Administrators and on occasions, the CDM • To support the CDM by leading on administration aspects of internal and external client audits • To complete SOPF Site Audits as required by the CDM • Support the contract team with contractor inductions, RAMS (Risk Assessment and Method Statement) and permits • Act as Subject Matter Expert for PFI SOP (Admin and FC related duties only) • Provide support, training and coaching for new employees Other Responsibilities • Support the CDM in compliance with the PPM programme • Support the CDM in compliance with client service level outputs • Support the CDM in compliance with company Quality Assurance procedures • Supporting the CDM in aspects of Health and Safety standards in the FM operations • Assist other PPP premises with Reactive and PPM if requested by the CDM. • Continue with self-development to improve service delivery and reduce outsourcing needs. Job Measurement Data • Internal and External KPI Performance • Financial Penalties • Internal and Reporting Essential • Must have sufficient years of experience in Facilities Coordinator in a multi contract/site or large-scale account • Good understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation • Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal • Technology i.e., Microsoft Word and Excel, Outlook, and good typing skills • Good understanding of CAFM • Technical knowledge of Mechanical/Electrical Plant and Equipment • Ability to prioritise workload and tasks • Can do attitude with a proactive approach • Have a good awareness of Health & safety working practices Desirables • IOSH (Managing safely) • Previous history of working within Facilities Management Services and knowledge of Facilities Management software.