Main area Contracts Grade Band 4 Contract Permanent Hours Part time - 30 hours per week (Flexible, 22- 30 hours over 4 or 5 days per week) Job ref 359-6904841-T1
Employer Maidstone and Tunbridge Wells NHS Trust Employer type NHS Site Hermitage Court Town Maidstone Salary £26,530 - £29,114 per annum pro rata Salary period Yearly Closing 03/03/2025 23:59 Interview date 20/03/2025
Contracts Officer and Admin support to the Deputy Director of Finance
Band 4
Job overview
The Finance Department are expanding their team to support the administrative functions of the Contracts team and the Deputy Director of Finance. This will be a dual role, working across both departments, and we are seeking to recruit a hardworking, self-motivated individual with exceptional organisation and administrative skills for 22-30 hours per week. After a probationary period, the successful candidate may be able to work on a hybrid basis, with a minimum of two days in the office at Hermitage Court or Maidstone Hospital.
Main duties of the job
The main duties of the role will require an individual who is self-motivated and has strong organisational skills, and can pay very close attention to detail. The ideal candidate will have experience of working in the NHS and will have a proven track record of aptly coordinating professional meetings and concise minute-taking.
The post holder will be required to follow and record complex conversations which will have a financial and legal focus.
Working for our organisation
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Detailed job description and main responsibilities
We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date has been agreed.
Person specification
Qualifications
* 5 GCSEs including Maths & English
* 3 A Levels or Equivalent graded C or above
* Further Education qualifications in Business Administration
Experience/ Knowledge
* Secretarial and Administrative experience
* Experience in dealing with sensitive information
* Experience in planning and organising projects or activities
* Comprehensive, working knowledge of Microsoft packages including Outlook, Excel and Teams
* Advanced knowledge of Word
* Previous administrative experience at an intermediate level.
* A sound working knowledge of running meetings, minutes and managing actions.
* Working knowledge of contract law fundamentals.
Skills
* The ability to pay attention to detail, and follow and record complex conversations with a financial and legal focus.
* Excellent communication skills, with the ability to deal with complex issues
* Ability to liaise with all levels of staff and the public both internally and externally
* Ability to work under pressure in a fast-paced working environment and able to multi-task.
* Ability to work across sites and travel to other provider locations.
* Knowledge of NHS Contracts
* Knowledge of NHS payment Systems
* Working knowledge of NHS processes, operations, and terminology.
In the event that we receive a high volume of applications, we may need to close the application process earlier than planned. To avoid missing out, we encourage you to submit your application as soon as possible.
Please contact the Recruiting Manager for an informal discussion should you have any queries relating to the role for which you are applying.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives, and experiences and celebrate the diversity of thought, viewpoints, and ideas that will make our Trust the best place to work.
Good luck! We look forward to welcoming you to our exceptional team!
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