Our client is seeking a highly organised Finance/Administration Co-ordinator to join their dynamic team. You will be responsible for managing all finance-related activities, ensuring compliance with industry regulations, and overseeing various administrative functions.
This is a full-time, permanent opportunity, based in Inverness and will suit someone with a meticulous eye for detail and a proactive approach to streamlining processes.
Key Responsibilities:
Oversee all bookkeeping tasks, including accounts payable/receivable, bank reconciliations, and invoice management.
Prepare financial reports (monthly, quarterly) and budgets for senior leadership.
Manage credit control, purchase orders, and Contractor/Employee payroll.
Maintain Xero or similar accounting software.
Collaborate with appointed accountants to prepare VAT returns
Manage day-to-day office operations, including post, telephone systems, and supplies.
Develop and maintain efficient administrative processes and best practices.
Ensure files, documents, and resources are regularly updated and subject to strict version control.
Arrange and manage weekly meetings, including accurate minute-taking and action-tracking via an activity log.
Onboard customers, manage Terms of Business, and carry out credit checks.
Handle applications for credit accounts.
Create purchase orders as needed.
Manage supplier relationships, handling correspondence and queries.
Maintain an approved supplier list
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