The Administrator is responsible for providing efficient organizational and administrative support to ensure the smooth operation of the office. This role involves managing day-to-day administrative tasks, coordinating schedules, handling communications, and ensuring that office procedures are well-maintained. The Administrator will work closely with various teams, manage office resources, and contribute to the overall efficiency of business operations.
Key Responsibilities:
1. Manage daily office operations, including correspondence, filing, and documentation.
2. Handle incoming calls, emails, and inquiries, directing them to appropriate personnel.
3. Maintain schedules and calendars, arranging meetings, appointments, and events as needed.
4. Prepare and distribute internal and external communications, including memos, emails, and reports.
5. Assist with data entry, document preparation, and updating company databases or records.
6. Coordinate travel arrangements and meetings.
7. Support the preparation of reports, presentations, and other administrative tasks.
8. Liaise with vendors, clients, and service providers to ensure efficient office operations.
9. Monitor and enforce company policies, ensuring compliance with administrative protocols.
10. Assist in managing budgets, invoices, and expense reports as needed.
11. Maintain an organized filing system for both physical and digital records.
Qualifications:
1. Proven experience as an Administrator, Administrative Assistant, or similar role.
2. Strong organizational skills with the ability to multitask and prioritize workload.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
4. Excellent written and verbal communication skills.
5. High attention to detail and problem-solving skills.
6. Ability to work independently and as part of a team.
7. Strong time-management skills with the ability to meet deadlines.
Preferred Qualifications:
1. Familiarity with office management systems and procedures.
2. Experience in handling confidential information with discretion.
Work Environment:
1. Office-based position with standard business hours.
2. May occasionally require overtime to meet deadlines or support company events.
Package:
1. Competitive salary based on experience.
2. Private health insurance and pension contributions.
3. 32 days holiday allowance (1 day for birthday).
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