We are looking for a new Buyer to join our Procurement Team and support the function with all elements of delivering the Goods and Services required to support a Mental Health Trust.
Each Buyer within the team has their own areas of responsibility and specialism and this role is no different, therefore we are looking for someone with exceptional administration skills, an eye for detail, a great can do attitude and willingness to learn.
The successful candidate will be a critical member of the team and be able to work within a busy corporate office and have the skills and abilities to manage their own workloads.
The team are based across two sites so this role will be required to travel between offices when required. The team are currently working from home and meeting on a regular basis across the Trust's geography. Applicants should be aware that this may be subject to change.
Main duties will include, but are not exhaustive to:
* Maintaining and keeping all information and records up to date, ensuring customers can easily identify goods and service requirements, and that internal records are complete.
* Providing customers with information to make informed best practice decisions and supporting them through systems and processes.
* To source and negotiate on best prices for items and services required.
* To have the ability to deal tactfully with customers in stressful or urgent situations.
* To maintain and keep up to date all information with the procurement catalogue ensuring customers can easily identify goods and service requirements.
* To provide customers with information to make informed best practice decisions on sources of supply.
* To give advice to customers on items held by NHS Supplies Chain, when required, also informing customers on code changes on items they have ordered, on old or obsolete items.
* To deal with all customer queries relating to all orders, – incorrect deliveries, return of items, mispicks etc. then communicating the relevant information back to the customer and be responsible for achieving solutions at all times.
* To keep the Manager informed of any problems which may require action.
* To be fully conversant with Trust Standing Orders, Trust Standing Financial Instructions, to ensure all purchases comply with the relevant guidance, and correct authorisation is sought and recorded.
* Identify and achieve savings in accordance with organisational and personal objectives and highlight opportunities for best value for money.
* To provide best value procurement advice at all times e.g. Best suppliers to approach for quotations, national contracts that can be accessed to assist in decision making etc.
* To maintain and update the procurement library.
* To support and maintain any Service Level Agreements as allocated within work portfolio.
* Collation, dissemination and summarisation of data from the Trusts computer system to provide pertinent information, in report or spreadsheet form.
* To be fully conversant with all computer systems (NHS Logistics on-line, Business World), including the use of e-mail as the main vehicles for communicating with customers.
* General duties within the scope of the post.
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