Leeds and York Partnership NHS Foundation Trust
An opportunity has arisen for an experienced leader to join our Procurement Team as Deputy Head of Procurement and Logistics. The Procurement and Logistics team plays a key role in supporting the delivery of high-quality patient care whilst ensuring value for money is achieved for both the Trust and Leeds Community Healthcare.
The successful candidate will demonstrate strong leadership skills to assist the Head of Procurement in managing, developing and motivating the procurement and logistics staff and to contribute to the continuous improvement of the service and its influence across the organisations.
They will play a pivotal role in contributing to the development and achievement of the Trust's Procurement strategic plan, continuous improvement of the service and workplan.
Main duties of the job
The successful candidate will deputise for the Head of Procurement on both procurement and logistics issues and lead on key projects. The Deputy Head of Procurement will ensure that the service is sensitive, responsive and flexible to the changing needs of the Trust while remaining cost-effective. The main task is to provide a strong and effective professional management focus leading to the achievement of agreed targets, efficiencies, and added value initiatives. They will promote the benefits of effective procurement by influencing managers and clinicians to embrace innovative alternatives to contribute towards the overall strategic aim of improving quality of care, whilst providing strong leadership and management of the Procurement and logistics teams to ensure that all Procurement and Logistics activity is effectively delivered in accordance with Trust policy and key partner buying organisations, for example, the Integrated Care System, NHS Supply Chain, North of England Commercial Procurement Collaborative.
They will be able to communicate detailed and complex information using high levels of tact, diplomacy, persuasive and interpersonal skills including presentations to all levels of audience.
About us
The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development. There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers. Permanent employees are automatically added to the bank.
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Job responsibilities
1. Create and manage relationships at corporate, operational and strategic levels in all procurement areas across the Trusts, in particular with Divisional Managers, and Integrated Care Systems (ICSs), NHS Supply Chain (NHS SC) and Crown Commercial Services (CCS).
2. Support the delivery of the Trusts Procurement and Logistics Strategy including transformational activities and implement appropriate policies and procedures.
3. Interpret and communicate highly complex legal and specialist procurement information to all levels of the organisation, ensuring that barriers to understanding from non-specialists are overcome.
4. Undertake formal and informal negotiations with suppliers and customers to optimise value for money in the procurement of goods and services to meet customers' expectations, whilst delivering savings and added benefit to the process on behalf of the Trust.
5. Make commercial decisions impacting upon service delivery then influence key decision makers to accept change.
6. Deputise for the Head of Procurement in his/her absence on all Procurement Department issues.
7. Liaise with the Head of Procurement to assess the levels of resource required from within the departments contracting function to support the Trusts contracting initiatives.
8. Have oversight and professional accountability for a portfolio of contracts, primarily above UK Public-sector procurement thresholds, ensuring that all other contracts negotiated via tender processes by junior members of the department are undertaken in a professional manner.
9. Ensure that procurement and logistics staff are sufficiently trained to undertake procurement projects and processes in line with the Trusts Standing Financial Instructions and Standing Orders.
10. Working alongside the Head of Procurement, develop procurement and logistics training and ensure this is delivered to stakeholders across the Trust as necessary.
11. Responsible for the analyses and interpretation of legislative requirements, procurement best practice, and Trust needs, ensuring that Trust objectives are met through appropriate specifications and procurement processes.
12. Analyse complex problems relating to procurement and logistics issues and make judgements on financial decisions. Produce written reports and analysis to support decision making.
13. Analyse the procurement needs of the Trust developing medium term planning and detailed annual work plans, adapting plans as required to take account of emerging projects.
14. Proactively drive for rationalization and optimization of the supply base, products and services, ensuring specifications are fit for purpose and encourage standardization and rationalization of goods and services.
15. Ensure that eCommerce systems are correctly implemented, aligned to both Trust strategy and national guidelines, supporting smooth operational activities through the provision of quality management information and insights.
16. Provide support, e.g. product information and product expenditure reports, to the Head of Procurement.
17. Assist the Head of Procurement in the development of long term strategic and operational planning of the Procurement workplan, implementation and support services in line with the aims and strategic direction of the Trust.
18. Support the Head of Procurement to continuously review the procurement team structure to promote innovation and deliver the Trusts objectives while providing opportunities for staff development.
19. Form strong and effective partnerships with Logistics and eCommerce Management to ensure a cohesive procurement service.
20. Assist the Head of Procurement in compiling, agreeing and drafting proposed work plans and tender timetables, plan and co-ordinate own workload and that of the Procurement Department to ensure that the workplan is maintained while remaining flexible enough to accommodate operational problems.
21. Ensure compliance with statutory and local policies, standards and procedures as appropriate.
Person Specification
Qualifications
* Relevant qualification or membership and demonstrable experience.
Experience
* Experience of working in procurement or logistics at an appropriate level.
* Experience of engaging with stakeholders to develop positive relationships.
* Demonstrable experience of leadership, workforce planning, transformation, succession planning and development of culture.
Skills
* Ability to negotiate and influence at all levels.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Leeds and York Partnership NHS Foundation Trust
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