Company Overview:
At Smart, we partner with the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top-tier engineering services to premier data centers and commercial facilities globally.
Our unique value lies in recognising that people are the heart of every organisation.
Investing in our team is our greatest priority. Despite the rapid advancement of technology and the evolution of building infrastructures, it is the leadership and personal contributions of our dedicated Smart team members that distinguish us from the competition.
We are an operationally driven business with a focus on visible management and a team that embodies our core values: Empowerment, Integrity, and Passion - this is the Smart way.
Role Overview:
The Contract Support at Smart Managed Solutions is responsible for producing financial and statistical reports, assisting with month-end financial reviews, and training administrators on finance functions.
This role involves overseeing daily administration tasks, managing work orders and purchase orders, reviewing WIP, and raising invoices.
Additionally, the Contract Support assists in managing financial metrics, conducts quarterly audits, performs occasional site visits, and undertakes other administrative duties as needed, reporting to the Business Unit Director and collaborating with the Contract Manager.
Working Pattern:
Monday - Friday
08:00 - 17:00
Key Responsibilities:
* Produce financial and statistical reports for your designated portfolio.
* Assist in reviewing contract month-end P&L’s with the Chief Financial Officer, Management Accountant, and Business Unit Management Team.
* Oversee daily administration tasks for direct sites.
* Raise work orders, purchase orders, and sales invoices.
* Ensure timely delivery of parts/services.
* Manage and review WIP, debt, purchase invoices, and open purchase orders, updating relevant parties.
* Oversee maintenance invoicing for all contracts.
* Collate information for internal and external monthly reports.
* Respond to customer inquiries professionally.
* Submit overtime reports to payroll and monitor engineers' work schedules.
* Maintain accurate client files and conduct quarterly audits.
* Conduct site visits and attend meetings as needed.
* Perform additional administrative duties as requested.
Why work for us?
* Career Progression
* Workplace Pension
* Mandatory Leave on your Birthday
* Employee Assistance Programme
* Volunteering Days