Daily reconciliation of income audit:
1. Completion of daily income audit, sense checking all areas, making corrections where needed through the hotel Opera system.
2. Review negative postings / no sales/Voids/ open tables and communicate to GM.
3. Police all PM accounts and ensure they are dealt with on a daily basis.
4. Record all daily allowances on the company F&B report ensuring dockets are kept for backup.
5. Input all corrections through the Opera system each day from the previous day's imbalances.
6. Compile the GM's daily audit pack.
7. Ensure that actual food sales have been communicated to the kitchen.
8. Reconcile daily cash and credit card takings.
9. Prepare and complete the daily cash banking in line with the company standards.
10. Fully reconcile credit cards on a daily basis, reporting on any variances.
11. Reconcile all petty cash.
12. Investigate and action credit card charge backs.
13. Ensure that all change orders are banked in line with the company procedure.
Accounts Receivable:
1. Review and check all sales ledger bills, ensuring they have all been received into the finance office.
2. Ensure appropriate backup is provided for all bills and then transferred to the correct ledger account.
3. Send all invoices out and debt chase in line with the company credit policy.
4. Process payments on the sales ledger including intercompany spreadsheets.
5. Participate in a weekly call regarding sales ledger debt.
6. Ensure that the company credit policy is adhered to and to process credit checks.
7. Approve commission invoices.
8. Check and approve all agency commission invoices and scan for processing.
9. Upload coded and approved purchase orders and invoices.
10. Review and check all invoices are received and scanned to French Duncan on a daily basis.
11. Approve and scan all purchase orders to French Duncan - NON PW on a daily basis.
12. Ensure Procure Wizard is policed and up to date for deliveries/queries.
Forecast:
1. Review costs within the account by reporting Pos through local and PW.
2. Review discretionary and make appropriate changes should they be overspent.
3. Check accuracy of the weekly payroll figure being reported by the GM.
4. Check sales figures with French Duncan report for accuracy of the GM completing.
5. Input the actual food COS for the week.
Month end accruals:
1. Ensure that the stock takers have all paperwork/allowances for liquor.
2. Ensure closing stocks for food/golf/leisure/beauty are input on to Procure Wizard.
3. Calculate utilities (Gas/Elec/Water/Laundry) on a weekly/monthly basis.
4. Calculate travel agents commission on a weekly/monthly basis.
5. Supply French Duncan accruals for outstanding non PW purchase orders for the month end.
6. Calculate holiday provision accrual from TnA.
7. Calculate payroll accruals from TnA.
Oversee local expense reporting process:
1. Review and communicate local spending.
2. Manage document sharing with corporate office via sharing site.
3. Manage document sharing with FD and Corporate sites.
Payroll:
1. Ensure TnA is approved for exceptions and to communicate to GMs.
2. Process the Hotel payroll every 4 weeks in line with company policy.
Other on-site Accounting/Finance duties as requested:
1. Reconcile central deposits.
2. Reconcile Leisure, Spa and Golf memberships.
3. Attend morning brief meeting.
4. Attend /communicate function sheet meeting for billing instructions.
5. Any other business requested by Operational Finance.
Job Type: Full-time
Pay: £27,000.00 per year
Additional pay:
* Tips
Benefits:
* Employee discount
* Free parking
* Gym membership
* On-site gym
Work Location: In person
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