We are looking to support our client operating in the education sector with a requirement for an HR Administrator.
This will be on a part time contract basis of around 25-30 hours per week with flexibility when these can be worked but it must be performed on site in their Wrexham office location. This will initially be a 3 month contract but successful candidates may be considered for a temp to permanent hire.
Rates will be £11.44 per hour plus holiday pay.
The role will be to assist the HR team with job advertising and data processing tasks. As such candidates should be well proficient on IT systems and ideally familiar with social media as many of their job advertisements utilise this. Minute taking skills would be beneficial but not essential, and Welsh language skills would also be beneficial but again not essential.
This will preferably start during the week beginning Monday 15th July with face to face interviews taking place during the week before. A comprehensive job description is given below but if your skills suit what is mentioned above and you are looking for part time work then please respond with your latest CV.
HR Administrator - Principal Accountabilities
To carry out a wide range of administrative activities in order to support the Human Resources Team and contribute to the provision of a comprehensive HR service to all Faculties and Departments.
The purpose of the role is to deal with HR queries and all associated HR administration, providing a responsive, professional and accurate administrative service for all HR processes across the complete employee lifecycle.
HR Administrator - Key Tasks
• administering the end-to-end recruitment process
• administering employee life cycle procedures, such as probation and leave requests
• Process data transfer
• Responsible for social media
• answering queries and providing advice; administering the schools and department's payroll and recruitment
• maintaining accurate employee records (sickness, salary information, personal details etc) using the HR and Payroll System
• dealing with enquiries by email, in person and on the telephone
• arranging meetings together with any necessary facilities
• attendance at meetings as note/minute taker
• record keeping document management; and agenda circulation.
• Raise purchase orders/BACS payment requests as necessary ensuring the Finance system is updated accordingly
• Responsible for office stationery and supplies – monitoring stock levels, placing orders and checking invoices against goods received.
• Responsible for the maintenance and management of the HR intranet site.
• Dealing with ad-hoc and routine queries and provide advice face-to-face, via email and/or other media, using judgement as to whether to answer, seek further information, or refer to the HR Business Partner or other colleagues.
• Have a flexible approach, providing cover and support for other members of the team.
• Support the HR Administration in training of HR Apprentice.
• Develop an understanding of policies and procedures related to HR.
• Highlight issues with administrative processes and suggest improvements where appropriate.
• Ensure confidentiality and integrity of all HR information in accordance with the GDPR and other relevant legislation and Codes of Practice including the Information Security Policy.
HR Administrator - Skills & Abilities
A systematic, thorough, and well-organised approach to work with evidence of the ability to work to deadlines with minimal supervision.
Excellent organisational and time management skills with the ability to manage multiple priorities and simultaneous tasks whilst still ensuring deadlines are met and tasks completed.
Demonstrable ability to use own initiative and work independently but knowing when to seek further advice.
Excellent IT skills including experience in the use of the Microsoft Office Suite, particularly Outlook, Word and Excel.
A flexible can-do approach, self-motivation, and resilience with evidence of the ability to adapt to the changing needs and priorities in the team and across the University.
Demonstrable experience of good team working skills
High levels of accuracy and attention to detail when inputting data and providing information.
A demonstrable ability to communicate professionally, confidentially, tactfully and effectively to a high standard in writing as well as orally.
HR Administrator - Education & Training
Educated to GCSE level or equivalent level of education
Relevant Experience
Knowledge or experience of work within the Higher Education sector (desirable)
Previous experience of working in HR
Previous admin experience
Special Requirements
Ability to communicate in Welsh (desirable)