Job Description
Key Responsibilities:
* Front Office Management:
* Serve as the first point of contact for visitors, customers, and senior HCL leadership.
* Answer and direct calls, handle inquiries, and assist with general administrative tasks.
* General Office Administration:
* Manage office supplies, coordinate with vendors, and maintain inventory for office and kitchen supplies.
* Coordinate with different departments to ensure smooth office operations.
* Facility Management:
* Oversee office maintenance, ensuring the office space is clean, organized, and well-maintained.
* Coordinate with facilities team for any repairs or upkeep needed.
* Meeting Room Bookings and Upkeep:
* Manage the booking of meeting rooms and ensure they are appropriately set up for meetings, including necessary equipment and refreshments.
* Ensure meeting rooms are kept tidy and ready for use at all times.
* Visitor Management:
* Greet and direct visitors to appropriate personnel or departments.
* Maintain visitor logs and issue visitor passes as needed.
* Courier & Dispatch Management:
* Handle incoming and outgoing courier services, ensuring timely delivery and dispatch of documents and packages.
* Kitchen Management:
* Oversee the kitchen area to ensure cleanliness, stock levels, and proper organization.
* Ensure proper arrangement for snacks, beverages, and catering requirements.
* Seating Management:
* Maintain seating arrangements and ensure office seating is organized and aligned with employee needs.
* Handle seating allocations for new joiners and visitors.
* Catering Arrangements:
* Coordinate the arrangement of catering services for office events, meetings, or special occasions, ensuring quality and timely delivery.
* Meet & Greet Senior Leadership:
* Provide a warm and professional welcome to visitors, customers, and senior leadership team members.
Qualifications and Skills:
* Proven experience in office management or administration roles.
* Strong organizational and multitasking abilities.
* Excellent communication and interpersonal skills.
* Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
* Ability to manage various administrative tasks efficiently and independently.
* Professional and approachable demeanor.
* Ability to work well in a team environment.
For more information kindly contact at sunakshi.chauhan@hcltech.com