FINANCE ASSISTANT ACCOUNTS PAYABLE (Full-time, Permanent Position) Ark Housing Association based in Belfast is a progressive Housing Association with ambitious plans for growth over the next five years. We are seeking to recruit a dedicated individual to join our organisation as Finance Assistant Accounts Payable. Reporting to the Director of Finance & Corporate Services, the successful applicant will contribute to the delivery of a comprehensive, efficient and effective finance function, in accordance with the strategic objectives of Ark Housing. Applicants must satisfy the following essential criteria: Have at least 5 GCSEs including Maths and English and At least 2 years in a busy finance office environment Additionally, the successful candidate should possess an excellent level of IT literacy with experience in the use of a wide range of Microsoft Office products and must also have effective interpersonal and written communication skills. What we can offer you: A salary ranging from £27,985 - £29,398 with a Contributory Pension Scheme (NILGOSC), (Currently 19% Employer Contribution). Remuneration including employer pension contribution is equivalent to £33,302 to £34,984. Salaries are reviewed annually and uplifted in accordance with the Associations Remuneration Policy. 22 days annual leave moving to 27 after 5 years service and 32 days after 10 years service. 13 customary holidays per annum. Access to a Salary Sacrifice Electric Car Leasing Scheme with Monthly Head Office Charging Allowance. A range of excellent work and family friendly policies. Hybrid Working arrangements On Site Gym Anyone wishing to apply for the above position may get a recruitment pack by clicking Apply below. Ark Housing reserves the right to enhance the criteria for the short listing of suitable candidates without further notification. Closing Date for Receipt of Completed Applications is: 4PM ON FRIDAY 7TH MARCH 2025 Please note that CVs will not be accepted JOB SPEC: JOB DESCRIPTION JOB TITLE:Finance Assistant Accounts Payable LOCATION:Head Office, Belfast ACCOUNTABLE TO:Director of Finance & Corporate Services REPORTING TO:Director of Finance & Corporate Services JOB PURPOSE: The Finance Assistant will play a support role within the Finance & Corporate Services Department (mainly accounts payable) and across the organisation. The role will assist on a range of activities with responsibility for their own area of set tasks/duties to ensure the quality and effectiveness of the organisations finance and governance affairs are achieved. MAIN TASKS: In fulfilling the role, the postholder will undertake the following activities: Maintaining all aspects of the Purchase Ledger accounting system including maintenance of supplier accounts, adding new suppliers to system, raising purchase orders, processing of invoices for payment via on-line banking. Undertake Accounts Payable duties in the preparation of weekly supplier payment runs. Allocate purchase orders and goods receipts to supplier invoices via the finance system. Liaise and communicate with staff and suppliers to ensure successful resolution of order and invoice queries to ensure prompt payment of invoices. Processing invoices and ensuring appropriate nominal coding and authorisations for invoices. To be responsible for monitoring and maintaining Finance email inbox and Finance post ensuring that matters are actioned appropriately and responded to. To ensure all accounts payable activities and transactions comply with all financial processes and procedures. To assist with the Audit process and providing information where required. To support the reconciliation of monthly Supplier Statements and follow-up actions arising. To carry out banking duties within a timely manner. Assisting with the Rent Ledger system in setting up new properties, running the weekly rent debit and posting rent receivable to tenant accounts. Assisting staff with Statutory Returns and Other documentation Support the Director of Finance & Corporate Services team in delivering various functions, including IT, Health & Safety, Information Governance, Training and Facilities Management. Communication and Engagement 1. Demonstrate a high level of personal integrity and maintain standards. 2. Establish good working relationships and effective communication across all Ark Housing schemes and departments. Personal Development 1. Be a team player, encouraging shared ownership of objectives and deliverables. 2. To undertake appropriate training and personal development programmes. 3. Exemplify Ark Housings Vision, Mission and Values 4. Embrace a culture of continuous improvement and ensure best practice is shared around the team. ANY OTHER DUTIES: This list is not exhaustive and only highlights key areas and tasks associated with this post. It cannot be prescriptive, and it is a requirement of this position that there exist high levels of flexibility and responsiveness to the changing needs of the organisational and service demands. The postholder shall be required to positively respond to such demands and ensure that the commitment, innovation, flexibility and delivery of high-quality services remain paramount. WORKING ENVIRONMENT: The position will be predominately office based, however, you may occasionally be required to work away from your normal base to other locations including working from home. You may on occasion be required to attend work/events outside normal office hours. CONTRACTED HOURS: Contracted hours will normally be 37 per week, between the hours of 9am and 5pm Monday to Thursday and 9am to 4.30pm Friday. Some flexibility may be required to meet deadlines. HOLIDAY ENTITLEMENTS: Holidays would normally be 22 days per annum, rising to 27 after 5 years service, and 32 days after 10 years service. In addition, the Association also recognises 13 customary and bank holidays. SALARY & BENEFITS: Salary range of £26,908 - £28,267 with a starting salary of £26,908. Salaries are reviewed annually and uplifted in accordance with the Associations remuneration policy. The Association is a member of the NILGOSC pension facility. Current rate of employer contribution is 19%. Yearly salary, to include employer pension contribution is equivalent to £32,020 - £33,638. PERSONNEL SPECIFICATION Position:Finance & Governance Assistant SHORTLISTING CRITERIA ESSENTIAL CRITERIA DESIRABLE CRITERIA Qualifications & Experience Applicant must have at least 5 GCSEs including Maths and English and At least 2 years in a busy finance office environment Experience in the Housing Sector or Public Sector Practical Skills & Knowledge Computer literacy with a good working knowledge of Microsoft office, in particular strong Excel skills Experience in Purchase Ledger Working knowledge of SDM housing software