**PREVIOUS APPLICANTS NEED NOT APPLY**
Candidates must have previous experience working in an administrative environment, preferably in the NHS, and be able to demonstrate good customer care skills. Candidates will also need to have excellent communication, planning, and interpersonal skills, as the role involves working with different disciplines and requires an organised and systematic approach to tasks.
Candidates must be computer literate.
If you would like the challenge of working in a very busy department, then we would like to hear from you.
St Paul's Eye Unit
The role will involve all aspects of administration work within the unit, call centre, reception work, registering of referrals, booking appointments, and preparation of relevant paperwork.
Extract and prepare case sheets from the filing system for allocated clinics, cancellations, research, and audit purposes.
Receive and book in patients on arrival in Out-patients/Primary care.
Make appointments as requested. Liaise with medical staff regarding overbooked clinics.
Deal with telephone and postal enquiries.
Ensure clinic booking summaries and clinic proformas are completed timely and accurately.
Open, sort, and re-direct mail.
Enter referral letters onto the Hospital Information Support System and book new appointments as required.
Make up and file new case notes.
Cancel and re-book clinic appointments according to given instructions.
Liaise with Clerical Team Co-ordinator regarding missing case notes.
Maintain and enhance an efficient and helpful attitude whilst undertaking the above duties.
Ensure all Out-patient discharges are recorded timely and accurately.
Ensure that attendances, DNA’s, and discharges are recorded accurately and timely.
Deal with DNA follow-up appointments.
Cover/rotation for other Clerical Officers will be required.
To undertake any other duties appropriate to the grade as delegated by the Clerical & Administration Manager/Clerical Supervisor.
This advert closes on Tuesday 24 Dec 2024.
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