JOB TITLE: Executive Assistant to Commercial Directors REPORTING LINE: Senior Executive Assistant / Chief Commercial Officer / Chief Communications Officer DEPARTMENT: Commercial & Marketing LOCATIONS: Ibrox Stadium CONTRACT: Full Time & Permanent THE ROLE We’re currently seeking an Executive Assistant who will provide efficient, dynamic and flexible administrative and organisational support to the Chief Commercial Officer and Chief Communications Officer with additional diary and travel management for the remaining three Commercial Directors. This role will also be required to deliver an exceptionally professional experience to all internal and external stakeholders, through all online and offline channels, including visitors to the Commercial & Marketing department. This role will report directly to the Senior Executive Assistant, however it will report to the Chief Commercial Officer and Chief Communications Officer in relation to day-to-day matters. The ideal candidate will have excellent organisational skills, flawless attention to detail and confidence working under pressure with the ability to meet tight deadlines. Given the nature of our business, we require Executive Assistants to be flexible and consistent whilst maintaining strict confidentiality. KEY RESPONSIBILITIES Manage professional and personal scheduling primarily to the Chief Commercial Officer and Chief Communications Officer. Diary and travel support for the Commercial Strategy Director, Marketing & Digital Director and Fan Experience & Business Growth Director. Take a proactive approach to coordinating complex scheduling and calendar management to ensure that the commercial department's operations run efficiently. Maintain and refine internal processes that support your officers and directors and coordinate resources to ensure objectives and high standards are met. At all times, ensure effective communication amongst the EA team. As part of the EA team, ensure that you are flexible in providing cover as required, across all the assigned EA business areas. Provide support and co-ordination for a range of meetings; ensuring supporting materials are distributed on time, co-ordinate attendee invitations and organising room bookings and catering. Prepare presentations and reports as required. Attend meetings, take and efficiently distribute minutes as required. Complete expense claims on Concur for the Chief Commercial Officer and Chief Communications Officer within business deadlines. Arrange and book all travel, accommodation and meals as required. At all times maintain high levels of professionalism and strict confidentiality with all information that you become aware of as part of your role. Proactively drive, create and maintain your own workflow to ensure that a best-in-class service is being provided to all stakeholders. Deliver an exceptional engagement experience to all internal and external stakeholders in your business area. THE CANDIDATE Minimum of five years previous experience of being an EA for Executive/Director level roles. Proven experience of working for numerous stakeholders. Excellent organisational skills including prioritization of tasks and time management. Strong administration skills, working proactively and efficiently to complete tasks. Flawless attention to detail. Confident and strong communication skills, both written and verbal. High levels of confidentiality, integrity and discretion regarding Club and personal information. Confident under pressure, with the ability to meet tight deadlines. Flexible team player, willing to adapt to changes and challenges. Ability to challenge positively as appropriate. Positive and proactive attitude, contributing to a collaborative and dynamic work environment, bringing high energy and enthusiasm to the role, inspiring those around them and fostering a positive workplace culture. Computer literate across all applications of Microsoft Office and Outlook. LATEST CLOSING DATE : 28 February 2025 Please note, we may close vacancies early where we receive significant numbers of applications, so don’t delay EQUALITY & INCLUSION At Rangers Football Club we are ambitious about diversity and inclusion. If you’ve got the right skills for the job, we want to hear from you. We encourage applications from the right candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity. Rangers Football Club also welcomes applications from suitably qualified members of the armed forces family. GENERAL INFORMATION The candidate must keep up to date with new methods and undertake any necessary internal or external training sessions in accordance with Club Policies and Procedures.