Our team in Sandbach currently has an opening for a Administrator - Sandbach (18hrs).
Responsibilities/ Accountabilities
1. Purchase Orders: Inputting Purchase orders into Mfour for garage / Sandbach Terminal / Transport & Office on a daily basis. Obtaining authorisation as per the purchase order mandate. Scanning orders into Document Management. Receipting orders where goods have been received.
2. Self Billing: To administer and control self-billing processes on a weekly basis. Creating and distributing Self Bill to 3rd party subcontractors, checking all documentation is received and investigating price / quantity issues with order originator, keeping records.
3. P2P Report: Run the daily P2P report resolving any queries internally and with suppliers for invoices that have been rejected through OCR system. Providing explanation for variance and obtaining authorisation. Deal with supplier queries obtaining credit notes where required. Email resolved queries to head office to enable processing and payment.
4. Invoice Management: Sending new invoices to head office updating the invoice with the correct Purchase order information.
5. Fuel Surcharges: Maintain fuel surcharge spreadsheet, checking hauliers are charging in line with agreed procedures, raising purchase orders in Mfour (in-house system) and processing invoices.
6. Tank Washes: Raise Purchase orders for tank washes checking that the correct registrations and trailers are being charged.
7. Snap Account: Raise Purchase orders for snap account checking that the correct registrations and trailers are being charged.
8. Mandatory Reports: Running & filing mandatory reports in line with the mandatory report schedule.
9. Cover for Department Absences: To cover tasks when required to fulfil department responsibilities.
Minimum Qualifications
Education: Proficient level of written and verbal English.
Experience: Proven experience in a similar role (customer-facing role essential). Working within a fast-paced environment.
Knowledge: Intermediate to Advanced knowledge of MS Office and CRM.
Personal Skills & Abilities: High level organization skills, strong and accurate data entry & typing skills, ability to liaise and build rapport with a wide range of contacts both internal and external, problem-solving, excellent communication and interpersonal skills, including a polite and courteous telephone manner. Commitment to continuous improvement and ability to deal with change.
INTERESTED?
We look forward to receiving your application.
Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.
Brenntag is the leading global distributor of chemicals and ingredients, committed to connecting customers and suppliers within networks. We add value for our customers and partners every step of the way: through our product knowledge, innovation, and sustainable solutions, combined with our passion for service excellence and commitment to safety.
Headquartered in Essen, Germany and with more than 17,500 experts at about 600 locations in 72 countries, our two global divisions, Brenntag Essentials and Brenntag Specialties, offer a full range of industrial and specialty chemicals and ingredients. Therefore, our clients and partners can count on us for global reach combined with local agility and execution.
As an employer, we embrace diversity and foster a sense of community and collaboration in an environment where employees are encouraged to share ideas and work together. We engage our employees in the company’s mission for collective success, by building long-term stability and safety through trust and clarity across the organization. We believe in empowering our employees to reach their full potential and shape the future.
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