Job summary We are looking to recruit an Administration Manager on a part time basis to join the Medicine Business Unit Administration Manager Team. The successful candidate will be responsible for a number of admin teams across our hospital sites although main base will be The Northumbria Specialist Emergency Care Hospital. The role will involve supporting the operational team on day to day running of an efficient admin service as well as providing personal secretarial support. Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received. Main duties of the job To provide management of secretarial and administrative staff within the Business Unit. To develop and monitor administrative systems across the business unit for accurate activity counting. To lead on PAS issues for the business unit. To lead the development and implementation of administrative systems within the Business Unit. To provide timely secretarial support across the business unit including personal secretarial support to the Senior Managers and Business Unit Director. To role model compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the trust. This means demonstrating a consistent leadership style which (a) engages, enables and empowers others (b) uses coaching to promote ownership of learning and quality improvement and (c) facilitates team working and collaboration within teams / departments and across organisational boundaries. About us We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England. Date posted 26 February 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year pro rata per annum Contract Permanent Working pattern Part-time, Flexible working Reference number 319-7029178RW Job locations Northumbria Specialist Emergency Care Hospital (Trustwide working required) Northumbria Way Cramlington NE23 6NZ Job description Job responsibilities Required to communicate complex or sensitive information. Required to gain co-operation from staff. Provide and receive highly complex information Required to undertake change management within area of management. Be able to use a range of computer software including Microsoft Office applications, have an advanced working knowledge of the Trust Patient Information System (PAS) and a knowledge of other database systems within the Business Unit. Manage teams and monitor projects. To have extensive knowledge of digital dictation systems. Post holder will be required to analyse information relating to the Business Unit, Highlight difficulties with performance and administrative systems. These will be from a range of situations and will require comparison of a range of options. Audit of secretarial workloads on a regular basis. Analyse data as required Plan and organise Senior Management diaries Plan and organise a variety of meetings, both internally and involving external organisations Authorisation of administrative staff for additional hours as well as managing the electronic staff rostering (Allocate) system. This list is not exhaustive Job description Job responsibilities Required to communicate complex or sensitive information. Required to gain co-operation from staff. Provide and receive highly complex information Required to undertake change management within area of management. Be able to use a range of computer software including Microsoft Office applications, have an advanced working knowledge of the Trust Patient Information System (PAS) and a knowledge of other database systems within the Business Unit. Manage teams and monitor projects. To have extensive knowledge of digital dictation systems. Post holder will be required to analyse information relating to the Business Unit, Highlight difficulties with performance and administrative systems. These will be from a range of situations and will require comparison of a range of options. Audit of secretarial workloads on a regular basis. Analyse data as required Plan and organise Senior Management diaries Plan and organise a variety of meetings, both internally and involving external organisations Authorisation of administrative staff for additional hours as well as managing the electronic staff rostering (Allocate) system. This list is not exhaustive Person Specification Qualifications Essential Advanced diploma and/or significant equivalent experience in an administrative post. Experience and knowledge Essential Significant administrative experience and experience of line managing a team working at a senior level. Previous experience of managing a team. Experience of change management. Desirable Knowledge and experience of Digital Dictation and Voice Recognition package. Previous experience of working in a health related services Person Specification Qualifications Essential Advanced diploma and/or significant equivalent experience in an administrative post. Experience and knowledge Essential Significant administrative experience and experience of line managing a team working at a senior level. Previous experience of managing a team. Experience of change management. Desirable Knowledge and experience of Digital Dictation and Voice Recognition package. Previous experience of working in a health related services Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Northumbria Healthcare NHS Foundation Trust Address Northumbria Specialist Emergency Care Hospital (Trustwide working required) Northumbria Way Cramlington NE23 6NZ Employer's website https://www.northumbria.nhs.uk/ (Opens in a new tab)