Job Summary
An exciting opportunity has arisen within the Oncology team to assist with the provision of an effective and efficient Medical Secretarial Service to Consultants, Nursing staff and management staff.
We take pride in nurturing a supportive environment in which to work while ensuring we deliver a high quality service.
We are looking for a dynamic and forward-thinking individual who is capable of prioritising workloads and handling stress within a busy office environment. The post holder will be required to work as part of a team, have a flexible attitude to work and provide cross cover during periods of absence.
The ideal candidate will have previous secretarial or administrative experience and will be able to demonstrate an ability to prioritise and think on their feet.
To assist with the provision of an effective and efficient Medical Secretarial Service to the Oncology Service.
This vacancy may close early due to volume of applications.
Main duties of the job
Assist with the provision of a comprehensive Secretarial and administrative service, to medical staff, including:
1. Type clinic lists/ reports/ statements/ general correspondence.
2. Manage Consultant clinics using the available trust systems, e.g Medway and CED.
3. Attend departmental meetings to take, type and distribute the minutes.
4. Diary management.
5. Book meetings, study days, seminars, professional leave for Consultants / Managers.
6. Answer and action telephone calls, as appropriate.
7. Clear received voice mails daily, and take action as required.
8. Adhere to administrative procedures, to meet patient care and staff needs.
9. Input data into the departmental information system.
10. Organise flow of work through the department.
11. Assist in clinical governance/ audit procedures by liaising with the audit department, and multi-disciplinary team.
12. Set up and maintain filing systems.
13. Keep patient hospital medical notes in good order; check and update patient details on hospital systems, as appropriate.
14. Provide cover for other members of staff within Medical Specialties as may be required from time to time.
15. Arrange patient's outpatient appointments using Medway/ E-referral/ Call centre and inform patients of appointments by post / phone.
16. Re-arrange appointments or adjust clinic times if required to do so by either patient, manager or doctor request.
17. Provide patients and relatives with information and advice where appropriate and under the supervision of Medical Staff.
About us
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people. We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.
Date posted
26 February 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,071 a year Per Annum (Pro Rata for Part Time)
Contract
Fixed term
Duration
9 months
Working pattern
Part-time
Reference number
390-CAN-SO-8150-A
Job locations
Southend, Prittlewell Chase, Southend, SS0 0RY
Person Specification
Qualifications Essential
* GCSE or Equivalent in English and Maths
* Computer Literate with knowledge of Microsoft Office Package
* Knowledge of office procedures and software programmes to RSA level 3 or good previous experience as a Secretary
Desirable
* Knowledge of Medway, ICE, CED, ACP
Experience Essential
* Proven experience of working as a Medical Secretary or Secretary in a busy environment.
* Understanding of a hospital environment.
* Excellent audio/ copy typing skills - minimum 60 wpm.
Desirable
* Previous experience of working in a health care environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer details
Employer name: Mid and South Essex NHS Foundation Trust
Address: Southend, Prittlewell Chase, Southend, SS0 0RY
Employer's website: https://www.mse.nhs.uk
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