Job summary Pharmacy Assistants may work in all sectors of the hospital pharmacy, invariably on rotation according to the needs of the pharmacy service. Duties include technical tasks according to relevant NVQ accreditation as well as housekeeping and other non-technical activities. Pharmacy Assistants work under the direction of section/team leaders or pharmacists in accordance with all written procedures. Pharmacy Assistants support other pharmacy staff in provision of pharmacy services and assist with limited training of relevant staff. Some sections of this job description may be more relevant than others for some individuals. Pharmacy Assistants must complete an NVQ2 in pharmacy services (if not already held) within a specified timescale. This is a rotational role in stores and distribution and will include dispensary training to allow the successful candidate to complete logs and validations for weekend working. Main duties of the job Stores/Distribution Print off or fill stock requisitions for other pharmacy locations or wards/clinical areas of the hospital/outside units. Participate in the topping up of stock drugs to wards and other clinical areas against a predefined stock list. Issue stock items to wards/clinical areas via the pharmacy computer system. Perform repetitive lifting of pharmaceutical products and transport boxes according to Health & Safety principles. Unpack, check, count, handle, book in and put away deliveries received into the pharmacy store in an accurate manner. Match deliveries received against paperwork and query any discrepancies (with the supplier or pharmacy procurement staff where relevant). Assist with stock control including expiry date checking, stock checks, stock rotation and returns accurately. Empty returned ward boxes and return stock (via the pharmacy computer system) or dispose of unsuitable pharmaceuticals where relevant and according to procedure. Ensure all pharmaceutical products are stored securely and meet safe custody requirements. Assist in monitoring of all aspects of stores where necessary (including cold store temperatures). File all records appropriately and according to procedures About us Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sitesChelsea and Westminster Hospital and West Middlesex University Hospitalalong with award-winning clinics across North West London. Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children's services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use. We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex. We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs. The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven't heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period. Some roles may require weekend shifts at multiple sites. Date posted 19 March 2025 Pay scheme Agenda for change Band Band 2 Salary £28,166 a year per annum incl. HCAS Contract Fixed term Duration 12 months Working pattern Full-time Reference number 289-CSS-1777 Job locations West Middlesex University Hospital Twickenham Road Isleworth TW7 6AF Job description Job responsibilities Stores/Distribution Print off or fill stock requisitions for other pharmacy locations or wards/clinical areas of the hospital/outside units. Participate in the topping up of stock drugs to wards and other clinical areas against a predefined stock list. Issue stock items to wards/clinical areas via the pharmacy computer system. Perform repetitive lifting of pharmaceutical products and transport boxes according to Health & Safety principles. Unpack, check, count, handle, book in and put away deliveries received into the pharmacy store in an accurate manner. Match deliveries received against paperwork and query any discrepancies (with the supplier or pharmacy procurement staff where relevant). Assist with stock control including expiry date checking, stock checks, stock rotation and returns accurately. Empty returned ward boxes and return stock (via the pharmacy computer system) or dispose of unsuitable pharmaceuticals where relevant and according to procedure. Ensure all pharmaceutical products are stored securely and meet safe custody requirements. Assist in monitoring of all aspects of stores where necessary (including cold store temperatures). File all records appropriately and according to procedure. Other Duties Participation in weekend/Bank Holiday or other rotas in accordance with the needs of the service. Participation in annual appraisal/PDP and performance review initiatives of the Trust. Undertake all statutory and mandatory training and relevant updates in accordance with Trust requirements. Satisfactory completion of all necessary validation and NVQ 2 requirements relevant to the post. Participation in other training initiatives to meet individual and departmental requirements relevant to the post and the pharmacy service. Complies with all other departmental and Trust policies. Undertakes any other duties required by the section/team leaders, principal pharmacists or the Chief Pharmacist This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and his/her manager. All duties must be carried out under supervision or within Trust policy and procedure. You must never undertake any duties that are outside your area of skill or knowledge level. If you are unsure, you must seek clarification from a more senior member of staff. Dispensary Stock control management including putting stock away received from stores, rotating stock/checking expiries where relevant and performing stock control counts. Ensure dispensary areas are kept clean and tidy and shelves/other relevant areas are cleaned according to schedule. Filing prescriptions and other paperwork and ensuring dispensary areas are sufficiently stocked with all sundries (leaflets, cards, bottles, bags). Undertake basic labelling and dispensing duties according to procedure and relevant NVQ accreditation. Perform prompt and accurate reception duties according to procedure and good customer care in all dispensary areas for patients and all staff. Sort, count, compile and, where relevant, dispose of unsuitable medication returns. Receive open and empty ward bags and put contents into relevant areas. Place ward bags in appropriate shelf locations at relevant collection times. This includes bags for delivery to internal and external units. Carry out daily monitoring of fridge and dispensary temperatures. Maintain dispensed outpatient prescriptions awaiting collection and return medicines to stock where necessary. Perform all necessary logging in of in/out patient and discharge prescriptions and record logging out times for relevant parts of the dispensing process. Assist in ensuring dispensary workload is managed in order or according to priority. Hand out and dispense prescriptions where necessary according to procedure. Assist in collection and reconciliation of prescription charges. Answer telephone promptly and courteously, referring relevant calls efficiently where necessary. Job description Job responsibilities Stores/Distribution Print off or fill stock requisitions for other pharmacy locations or wards/clinical areas of the hospital/outside units. Participate in the topping up of stock drugs to wards and other clinical areas against a predefined stock list. Issue stock items to wards/clinical areas via the pharmacy computer system. Perform repetitive lifting of pharmaceutical products and transport boxes according to Health & Safety principles. Unpack, check, count, handle, book in and put away deliveries received into the pharmacy store in an accurate manner. Match deliveries received against paperwork and query any discrepancies (with the supplier or pharmacy procurement staff where relevant). Assist with stock control including expiry date checking, stock checks, stock rotation and returns accurately. Empty returned ward boxes and return stock (via the pharmacy computer system) or dispose of unsuitable pharmaceuticals where relevant and according to procedure. Ensure all pharmaceutical products are stored securely and meet safe custody requirements. Assist in monitoring of all aspects of stores where necessary (including cold store temperatures). File all records appropriately and according to procedure. Other Duties Participation in weekend/Bank Holiday or other rotas in accordance with the needs of the service. Participation in annual appraisal/PDP and performance review initiatives of the Trust. Undertake all statutory and mandatory training and relevant updates in accordance with Trust requirements. Satisfactory completion of all necessary validation and NVQ 2 requirements relevant to the post. Participation in other training initiatives to meet individual and departmental requirements relevant to the post and the pharmacy service. Complies with all other departmental and Trust policies. Undertakes any other duties required by the section/team leaders, principal pharmacists or the Chief Pharmacist This job description may be subject to change according to the varying needs of the service. Such changes will be made after discussion between the post holder and his/her manager. All duties must be carried out under supervision or within Trust policy and procedure. You must never undertake any duties that are outside your area of skill or knowledge level. If you are unsure, you must seek clarification from a more senior member of staff. Dispensary Stock control management including putting stock away received from stores, rotating stock/checking expiries where relevant and performing stock control counts. Ensure dispensary areas are kept clean and tidy and shelves/other relevant areas are cleaned according to schedule. Filing prescriptions and other paperwork and ensuring dispensary areas are sufficiently stocked with all sundries (leaflets, cards, bottles, bags). Undertake basic labelling and dispensing duties according to procedure and relevant NVQ accreditation. Perform prompt and accurate reception duties according to procedure and good customer care in all dispensary areas for patients and all staff. Sort, count, compile and, where relevant, dispose of unsuitable medication returns. Receive open and empty ward bags and put contents into relevant areas. Place ward bags in appropriate shelf locations at relevant collection times. This includes bags for delivery to internal and external units. Carry out daily monitoring of fridge and dispensary temperatures. Maintain dispensed outpatient prescriptions awaiting collection and return medicines to stock where necessary. Perform all necessary logging in of in/out patient and discharge prescriptions and record logging out times for relevant parts of the dispensing process. Assist in ensuring dispensary workload is managed in order or according to priority. Hand out and dispense prescriptions where necessary according to procedure. Assist in collection and reconciliation of prescription charges. Answer telephone promptly and courteously, referring relevant calls efficiently where necessary. Person Specification application Essential maths grade c and above english grade c and above Desirable nvq level 2 knowledge of Wellsky or JAC computer systems Person Specification application Essential maths grade c and above english grade c and above Desirable nvq level 2 knowledge of Wellsky or JAC computer systems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Chelsea and Westminster Hospital NHS Foundation Trust Address West Middlesex University Hospital Twickenham Road Isleworth TW7 6AF Employer's website https://www.chelwest.nhs.uk/ (Opens in a new tab)